Junior Executive - Events, Experiential & Community (Open)

M+C Saatchi Group; Dubai; On-site; AED 50,000 - 90,000; Full time

Job summary

M+C Saatchi Group in Dubai seeks an On-Ground Operations & Supplier Coordination professional to manage venue inspections, vendor liaison, and logistics for roadshows and activations. You will coordinate inventory, promotional merchandise, and budget tracking to ensure seamless execution.

The role emphasizes community outreach, program onboarding, hosting sessions, and audience engagement across school and corporate settings, with strong cross-functional collaboration and reporting to drive

Qualifications

• Experience coordinating live events and roadshows.
• Vendor management and on-site logistics skills.
• Proficiency with MS PowerPoint and Excel for reporting.

Responsibilities

• Site inspections and venue sourcing for events.
• Coordinate with external vendors to ensure timely delivery.
• Oversee inventory, QA, and distribution of promotional merchandise.
• Assist with budget tracking and expense monitoring.
• Source and onboard target demographics and institutions into programs.
• Facilitate sessions and engage audiences in school or corporate settings.
• Prepare status updates and reports for stakeholders using PowerPoint.

Skills

Event coordination

Vendor management

Logistics planning

Stakeholder communication

Tools

MS Excel

MS PowerPoint

Job description

Contract from September 15, to February 12.

On-Ground Operations & Supplier Coordination

• Site Inspections: Conduct and assist with venue sourcing and participate in onsite inspections for roadshows and community activations to review crowd flow and layout feasibility.
• Vendor Coordination: Liaise directly with external vendors, production houses, and event suppliers to ensure timely delivery of equipment and services.
• Logistics & Merchandise: Coordinate the inventory, quality assurance, and distribution of promotional giveaways and branded corporate merchandise.
• Budget Tracking: Assist in maintaining project financial records, monitoring day-to-day expenses to prevent variances.

Community Outreach & Presentation (Primary Focus)

• Program Onboarding: Actively source, engage, and onboard target demographics, schools, and educational institutions into dedicated community programs.
• Facilitation & Hosting: Confidently facilitate, host, or assist in running sessions, interactive workshops, and presentations within school or corporate settings.
• Audience Engagement: Drive participation and maintain enthusiasm across community touchpoints, ensuring programs meet their social engagement objectives.

Cross-Functional Collaboration & Reporting

• Creative Briefing: Work with internal teams to communicate project needs, helping translate client objectives into actionable briefs for creative and digital teams.
• Status Reporting: Utilize MS PowerPoint to prepare project status updates, operational timelines, and post-event summaries for internal and external stakeholders.
• Data Tracking: Use MS Excel to manage project databases, track basic performance metrics, and log community feedback.

Core Competency

Description

Strategic Thinking

Ability to align experiential and community activations with broader marketing objectives and target audience behavior across the UAE/GCC.

Project Management

Capability to help plan and manage timelines, budgets, run-of-shows, and delivery milestones.

Leadership

On-ground coordination skills to guide production staff and volunteers, ensuring accountability and smooth execution under pressure.

Communication

Clear, professional communication with clients, partners, vendors, and internal stakeholders to drive alignment and approvals.

Creativity

Enthusiasm for developing culturally relevant activation concepts for community programming, events, and brand moments.

Attention to Detail

Commitment to maintaining high standards for brand consistency, quality control, and safety compliance across all touchpoints.

Adaptability

Ability to thrive in fast-paced live environments, solve operational issues quickly, and adjust plans in real time.

M+C Saatchi Group

was founded in 1995 and is now the biggest Independent creative agency group in the World. Founded on one core principle, Brutal Simplicity.