Junior Executive Assistant to the Chairman

Flip retail; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Flip Retail is seeking a Junior Personal Assistant to support the Chairman's Industrial Preparation Office, handling daily operations and senior-level coordination.

You will manage calendars, arrange international travel, prepare presentations, and maintain confidential records with discretion and professionalism.

Qualifications

• 1–2 years of experience as an Individual Aide, Executive Secretary or similar administrative role.
• Experience planning and arranging international trips.
• Must be highly organized, detail-oriented, discreet and diplomatic.
• Excellent written and verbal communication with senior global leaders.
• Ability to multi-task effectively and manage priorities.

Responsibilities

• Support Senior PA with calendars for several senior individuals; organize visits and prioritize time.
• Assist with creation/modification of presentations, spreadsheets, and reports.
• Arrange travel, including visas, hotels, cars and direction support.
• Maintain discretion and follow organizational policies and procedures.
• Manage and file important documents and digital workplace records.
• Provide administrative support for assignments and campaigns as required.
• Perform any other duties aligned with the role.

Skills

Organizational skills

Communication

Discretion

Diplomacy

Multi-tasking

Tools

Microsoft Office

Job description

Junior Personal Assistant
Setting SummaryThe purpose of the duty is to offer junior management support to the Chairman's Industrial Preparation Office with daily operations.Job ResponsibilitiesSupporting the Senior PA with taking care of several senior individuals' calendars within the team. This will certainly include organizing visits and prioritizing time complicated issues.Assist with the creation/modification of presentations, spreadsheets/reportsArrange travel arrangements, including booking trips, visas, hotel accommodation, cars and truck leasing, as well as providing directions to facilitate problem-free traveling.Maintain discretion and confidentiality, in addition to follow the policies as well as procedures of the organizationManage & arrange crucial files/documents and digital workplace documents to make sure a reliable and also effective declaring systemTo provide administrative assistance in the delivery of assignments and also campaigns as and when requiredAny other duties compatible with the responsibilities of the messageExperience1-2 years of experience working as an Individual Aide, Executive Secretary or in a similar administrative functionNeed to have experience in intending & arranging International Organization TripsBe extremely arranged, detail-oriented, as well as discreet and also be able to exercise tact as well as diplomacyDisplay excellent communications abilities, with a capacity to engage and engage with senior global leadersAbility to multi-task successfullyHave strong verbal, and composed communication skillsThorough, diplomatic & enjoyable individualityShow a high value for stabilityVery efficient with Microsoft Office (Word, PowerPoint, and also Excel).

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