Junior Admin & Office Operations Pro (MS Office)

White Spot Facilities Management Services LLC; Dubai; On-site; AED 25,000 - 30,000; Full time

Job summary

White Spot Facilities Management Services LLC in Dubai is seeking a proactive Junior Administrator to support daily administrative and operational activities. Ideal candidates will possess strong English communication, MS Office proficiency, and the ability to coordinate with internal departments.

Key responsibilities include handling daily tasks, preparing reports, maintaining records, scheduling, and ensuring accuracy and confidentiality of documents.

Qualifications

• Fresh graduates with strong skills may be considered.
• Knowledge of MS Office (Excel, Word, Outlook) is essential.
• Strong written and spoken English communication.

Responsibilities

• Handle daily administrative tasks, documentation, filing, and record management.
• Prepare reports, correspondence, spreadsheets, and other administrative documents.
• Maintain and update employee records, trackers, and databases.
• Coordinate with various departments to ensure smooth daily operations.
• Manage emails, phone calls, and routine administrative inquiries.
• Assist in scheduling meetings, appointments, and internal coordination.
• Follow up on pending documents, approvals, and departmental requirements.
• Support attendance tracking, data entry, and preparation of MIS reports.
• Ensure accuracy and confidentiality of company records.
• Perform other administrative duties as assigned.

Skills

English proficiency

Organizational skills

Time management

Education

Bachelor's degree or diploma in Business Administration

Tools

MS Office

Job description

White Spot Facilities Management Services LLC in Dubai is seeking a proactive Junior Administrator to support daily administrative and operational activities. Ideal candidates will possess strong English communication, MS Office proficiency, and the ability to coordinate with internal departments.

Key responsibilities include handling daily tasks, preparing reports, maintaining records, scheduling, and ensuring accuracy and confidentiality of documents.