Japanese-Speaking Admin & Travel Coordinator

NADIA Recruitment & Management Consultants; Dubai; On-site; AED 56,000 - 100,000; Full time

Job summary

NADIA Recruitment & Management Consultants in Dubai is seeking an Administration Staff (Japanese Speaker) to provide essential administrative and operational support for daily office activities in a multinational setting.

Responsibilities include arranging travel, coordinating meetings, managing calendars, and supporting travel logistics and expenses. Fluency in English and Japanese, strong MS Office skills, and discretion are required.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Minimum 3 years of administrative experience, preferably in an international organization.
• Excellent command of English; proficient in Japanese.
• Proficient in Microsoft Office applications and online banking systems.
• Strong organizational, communication, and coordination skills.
• Reliable, detail-oriented, and able to handle confidential information with discretion.

Responsibilities

• Arrange official travel, including flights, visas, and accommodation.
• Plan and coordinate meetings, workshops, and seminars.
• Manage calendars for office management/executive staff, ensuring meeting schedules, invitations, agendas, and follow-ups are organized.
• Oversee office administration, including filing, document management, and procurement of supplies and equipment.
• Liaise with head office regarding travel arrangements, business trip logistics, and expense statements.
• Assist with payment documentation, expense reports, and other accounting-related administrative support.
• Perform general administrative and operational tasks as assigned by management.

Job description

NADIA Recruitment & Management Consultants in Dubai is seeking an Administration Staff (Japanese Speaker) to provide essential administrative and operational support for daily office activities in a multinational setting.

Responsibilities include arranging travel, coordinating meetings, managing calendars, and supporting travel logistics and expenses. Fluency in English and Japanese, strong MS Office skills, and discretion are required.