HSE Data & Assurance Coordinator

MediaSource FZC; Abu Dhabi; On-site; AED 180,000 - 320,000; Full time

Job summary

MediaSource FZC is seeking an HSE Data & Assurance Coordinator to ensure accuracy and integrity of Health, Safety, and Environmental data across contract operations.

The role supports the HSE Lead Specialist by validating safety performance data, auditing reports, and ensuring ISO 14001/45001 compliance. You will drive data-driven insights via Power BI, Excel, SharePoint, and MS365 to support governance and risk management.

Qualifications

• > Experience in data analytics, safety performance monitoring, or assurance roles.
• > Strong data validation and reporting capabilities.
• > Experience with HSE data and Power BI dashboards.

Responsibilities

• Ensure HSE data integrity and validation across contracts.
• Monitor Safe Working Day performance and KPI resets.
• Plan and conduct internal HSE audits aligned with ISO.
• Support Life Safety Rules and PTW reviews.
• Develop and maintain Power BI dashboards and reports.
• Manage MS365 governance and SharePoint HSE documents.
• Oversee contractor HSE data reporting and governance.

Skills

Data analytics

Safety performance monitoring

Assurance & audit mindset

Problem solving

Education

Bachelor’s Degree in Data Analytics, Information Systems, or related field

ISO 45001 Lead Auditor Certification

ISO 14001 Lead Auditor Certification

Power Platform certification (Power Apps, SharePoint)

Power BI and Advanced Excel training

Tools

Power BI

Microsoft SharePoint

MS365 tools

Power Apps

Excel

Job description

Job Summary

The HSE Data & Assurance Coordinator is responsible for ensuring the accuracy, integrity, validation, monitoring, and reporting of Health, Safety, and Environmental (HSE) data across contract operations.

The role supports the HSE Lead Specialist by validating safety performance data, monitoring KPIs, conducting internal audits, and ensuring compliance with ISO 14001, ISO 45001, and Life Safety Rules.

This position focuses on data-driven safety assurance, providing operational insights through Power BI dashboards, MS365 systems, and structured reporting to support effective governance and risk management.

Key Responsibilities

1. Safety Data Integrity & Validation

• Validate accuracy and completeness of all HSE data generated across contract operations

• Verify incident classification in accordance with corporate definitions and Safe Working Day criteria

• Review and validate incident investigation reports, root cause analysis, and corrective actions

• Monitor corrective and preventive action tracking to ensure timely closure

• Review contractor safety reports and ensure data accuracy and reporting consistency

• Identify and upscale data discrepancies, anomalies, or potential under-reporting

2. Safe Working Day Monitoring

• Monitor Safe Working Day performance metrics and reset triggers

• Validate evidence supporting KPI resets

• Track patterns of critical control failures and safety barrier degradation

• Analyze trends related to:

  • Injuries

  • Property damage

  • Environmental incidents

  • Life Safety Rule violations

• Provide early warning insights to the HSE Lead Specialist

3. Audit & Investigation Assurance

• Plan and conduct internal HSE audits aligned with ISO 14001 and ISO 45001

• Act as Lead Auditor for Integrated Management System (IMS) audits

• Maintain audit registers with severity grading and closure tracking

• Validate audit findings, evidence records, and non-conformity classification

• Analyze audit and investigation data to identify systemic safety risks

• Support continuous improvement within the IMS framework

4. Safety Assurance & Monitoring

• Conduct structured safety assurance reviews across operations

• Verify implementation of Life Safety Rules and critical control measures

• Review:

  • Permit to Work (PTW)

  • MSRA documentation

  • Inspection records

• Monitor the effectiveness and closure quality of corrective actions

• Support contractor governance and performance reviews

5. HSE Reporting & Performance Intelligence

• Develop and maintain Power BI dashboards for contract-level HSE performance

• Produce monthly and ad hoc safety performance reports

• Integrate data from Excel, SharePoint, and MS365 platforms

• Generate:

  • Risk heat maps

  • Safety trend analysis

  • Leading indicator reports

• Ensure reports reflect operational risk and control effectiveness

6. Digital Systems & MS365 Governance

• Maintain SharePoint HSE document architecture

• Develop advanced Excel-based tracking and validation tools

• Support development of Power Apps workflows

• Improve automation, data validation, and reporting efficiency

• Ensure secure and auditable storage of HSE records

7. Contractor Reporting Oversight

• Validate contractor HSE performance data and statistics

• Monitor contractor safety reporting accuracy and compliance

• Identify inconsistencies in contractor submissions

• Provide performance insights to support contract governance

Qualifications

Education

• Bachelor’s Degree, Diploma, or Certification in:

  • Data Analytics

  • Business Intelligence

  • Information Systems

• ISO 45001 Lead Auditor Certification

• ISO 14001 Lead Auditor Certification

• Certification or training in Microsoft Power Platform (Power Apps, SharePoint)

• Training in Power BI and Advanced Microsoft Excel

Preferred Certifications

• NEBOSH International General Certificate

• Incident Investigation training (ICAM or equivalent)

Work Experience

• 4–6 years of professional experience

• Experience in data analytics, safety performance monitoring, or assurance roles

• Proven experience with:

  • Data validation

  • HSE reporting

  • Dashboard development

  • Performance analysis

• Experience using Excel, Power BI, and Microsoft 365 systems

• Experience conducting internal audits and corrective action monitoring

• Experience in HSE, operational risk, or contractor-driven environments preferred

Technical Skills

• Advanced Microsoft Excel (pivot tables, data modeling, formulas, reporting)

• Power BI dashboard development and analytics

• Microsoft SharePoint administration

• Microsoft Power Apps

• Data validation and performance reporting systems

• Audit report analysis and corrective action tracking

Analytical Skills

• Strong data analysis and problem-solving ability

• Ability to identify trends, anomalies, and early risk indicators

• Strong attention to detail and reporting accuracy

• Ability to convert complex data into actionable insights

Communication Skills

• Strong written and verbal communication

• Ability to present data insights to management and operational teams

• Confidence to challenge inaccurate or incomplete data

• Ability to influence stakeholders without direct authority

• Strong organizational and time management skills

Key Performance Indicators (KPIs)

Data Accuracy

• 100% accurate incident classification

• Zero material reporting discrepancies during audits

• Improved contractor data reporting accuracy

Safety Performance Monitoring

• Timely validation of Safe Working Day reset triggers

• Accurate trend reporting following incident events

Audit & Assurance

• Completion of internal audit program as per annual plan

• Closure of audit findings within agreed timelines

• Reduction in repeat non-conformities

Reporting & Systems

• On-time delivery of monthly Power BI dashboards

• Reliable reporting systems within MS365 platforms

• Continuous improvement in reporting automation

Key Challenges

• Managing high volumes of safety data across multiple contractors

• Ensuring accuracy and integrity of operational reporting

• Identifying misclassification or under-reporting risks

• Maintaining real-time dashboard accuracy

• Balancing operational demands with audit and governance requirements

• Driving improvements in safety reporting maturity