HSE Administration & Compliance Specialist

BESIX; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

BESIX in Dubai is seeking an organized HSE Administrator to support the Health, Safety and Environment function across operational sites. You will maintain records, manage digital HSE systems, and coordinate documentation for audits, regulatory requirements and internal processes to ensure information is reliable, accessible, and controlled.

The role involves generating HSE dashboards, maintaining training records, onboarding new HSE personnel, and collaborating with site teams to uphold safety

Qualifications

• Experience in administrative roles supporting HSE or industrial operations is a plus.
• Familiarity with HSE terminology, workflows and documentation.
• Proficient in MS Office (Excel, Outlook, Word, PowerPoint).
• Ability to prepare reports, extract data and maintain digital records.
• Strong organizational, prioritization and attention to detail.

Responsibilities

• Maintain and manage HSE documentation registers and records in line with company and project requirements.
• File update, archive and control versions of HSE plans, MSRA, PTW records, inspections and training files.
• Ensure secure storage and confidentiality of sensitive information such as incident data, medical records and investigation reports.
• Register and update workforce information, inductions, trainings, incidents, inspections, toolbox talks and HSE communications in the Company's digital platform.
• Validate digital data and ensure accuracy of all system entries.
• Generate daily, weekly and monthly HSE dashboards and performance reports.
• Support digital tools implementation, system updates and assist with user access and basic troubleshooting.
• Assist with preparation and submission of authority notifications, incident reports and regulatory documentation.
• Maintain records of approvals, permits, submissions and communications with authorities.
• Prepare documentation for ISO audits, client audits and internal compliance reviews.
• Maintain training records, competency files and track expiry dates for trainings, medicals, licenses and certifications.
• Coordinate HSE trainings including logistics, attendance records and training materials.
• Support onboarding of new HSE personnel and maintain leave trackers to ensure site coverage.
• Prepare meeting minutes and follow up on action items.
• Support HSE communications, safety campaigns, BE SAFE activities and toolbox documentation.
• Maintain records and evidence for HSE activities, audits and inspections.
• Coordinate with site teams and internal departments on HSE-related requirements.
• Support tracking of PPE stock, equipment calibration records and HSE assets.
• Provide administrative support during inspections, audits and management walk-throughs.

Skills

Administrative experience

HSE terminology

Data extraction & reporting

Organizational skills

Stakeholder coordination

Site visits willingness

Multicultural collaboration

Digital records management

Tools

MS Office Suite

Job description

BESIX in Dubai is seeking an organized HSE Administrator to support the Health, Safety and Environment function across operational sites. You will maintain records, manage digital HSE systems, and coordinate documentation for audits, regulatory requirements and internal processes to ensure information is reliable, accessible, and controlled.

The role involves generating HSE dashboards, maintaining training records, onboarding new HSE personnel, and collaborating with site teams to uphold safety