HR Operations Specialist ADIB HR 08:25

AimGulf; Abu Dhabi; On-site; AED 120,000 - 170,000; Full time

Job summary

Abu Dhabi Islamic Bank is seeking an HR Operations Specialist to manage staff changes, issue staff certificates and badges, and handle pension registrations for UAE and GCC staff. You will maintain accurate records and ensure compliance with HR policies.

In addition, you will back up leave management, attendance monitoring, and generate MIS reports for HR leadership, while coordinating with Audit and Compliance to support investigations and policy reviews.

Qualifications

• 3–4 years of HR operations experience.
• Familiarity with UAE HR processes and GCC staff handling.
• Proficient in English and MS Office.
• Strong interpersonal and organizational skills.

Responsibilities

• Update staff changes in the e-HR system (transfers, line manager changes, title changes, entitlements).
• Upload documents for change requests and coordinate approvals with departments.
• Raise IT tickets for Outlook changes as needed.
• Issue staff certificates and badges for new joiners and staff per policy.
• Develop pension registration plans for UAE/GCC staff and coordinate with authorities.

Skills

ADIB Banking Applications & Systems

ADIB Policy & Procedures

Microsoft Office

Interpersonal communication

English language

Planning & organization

Job description

Job Location: Abu Dhabi, United Arab Emirates

Date Posted: 1 October 2026

Job Reference/ID: 4703

Job Description / Role:

The HR Operations Specialist is responsible for managing staff changes, issuing staff certificates and badges, and handling pension registrations for UAE and GCC staff. This role involves maintaining accurate records, ensuring compliance with HR policies, and providing backup support for leave management and attendance monitoring systems.

Key Responsibilities:

• Update staff changes such as transfers, line manager changes, title changes, and entitlement changes in the e-HR system.
• Upload supporting documents for transfer or title change requests and coordinate with departments for necessary approvals.
• Raise IT tickets to reflect changes in Outlook.
• Issue staff certificates and badges for new joiners and existing staff in accordance with HR policies.
• Develop and enforce pension registration plans for UAE and GCC staff, coordinating with pension authorities and maintaining deduction records.
• Manage termination processes for UAE and GCC staff with pension authorities.
• Prepare monthly pension contribution reports for GCC national staff and reconcile contribution amounts.
• Validate staff leaves, release pending leaves, and generate MIS reports for HR management (Backup role).
• Run monthly accrual balances and draft guidelines for leave management system usage (Backup role).
• Monitor staff movement and attendance through TAMS, including generating reports and addressing attendance issues (Backup role).
• Attend audit investigations as requested by the Audit Department.
• Complete internal RCSA to ensure policy and procedure compliance.
• Issue warning letters and file notes, maintaining tracking sheets and updating the e-HR system.
• Translate documents, prepare reports, approve probation confirmations, and review Code of Ethics/Declaration compliance.
• Conduct employment reference checks.

Experience Required: Minimum 3 – 4 years of experience.

Skills Required:

• Good knowledge of ADIB Banking Applications & Systems
• Familiarity with ADIB Policy & Procedures
• Knowledge of Microsoft Office Applications
• Strong Interpersonal communication skills
• Good standard in English Language
• Planning & Organizations Skills

Employment / Job Type: Full Time

Nationality: GCC National

About the Company:

Abu Dhabi Islamic Bank, a Sharia compliant financial institution offering retail, corporate, private and digital banking. Its products cover accounts, home and vehicle finance, cards, wealth management and business services for customers in the UAE and selected international markets.

Company Industry: Banking

Department / Functional Area: HR Operations

Closing Date: 31 October 2026