HR Advisor

Taaleem; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Taaleem is seeking an experienced HR professional to provide effective people-related HR support for school staff in the UAE. You will be the primary contact for employment matters, manage onboarding, visa and licensing processes, and coordinate recruitment and appraisals in alignment with central HR policies.

Responsibilities include handling contracts, time and attendance, insurance, due diligence, investigations, and exiting staff procedures, with HRMS as a central system.

Responsibilities

• Be the primary point of contact for all school staff on HR issues, including contracts, terms and conditions, payroll, housing, HR policies, leave and entitlements.
• Manage the onboarding process for all incoming staff, including pre-employment communication to ensure new starters are aware of requirements for their role and for working and living in the UAE, liaising with IT for systems/email setup and staff ID cards.
• Coordinate new starter inductions in school for teaching and non-teaching staff, ensuring communication takes place pre-employment.
• Coordinate visa, work permit and KHDA/ADEC applications, renewals and cancellations, and related processing for new staff, ensuring they are aware of requirements, and avoiding fines or penalties for non-compliance. Track contracts, passports, visas, EIDs etc in HRMS.
• Ensure the school’s recruitment activity aligns with the staffing budget headcount and Company Recruitment Policy, work closely with CO Recruitment Manager, arrange interviews and track candidates for teaching roles and source for non-teaching roles as required.
• Create and issue offer letters, contracts, contract renewals and amendments and associated documentation in line with company-wide terms and conditions and policies.
• Coordinate the school’s probationary, performance review and appraisal cycles to support school leadership in achieving a high-performance culture, and advise School Leaders on adherence, timelines and expectations.
• Source School Doctors and Nurses as required, liaising with DHA/HAAD to obtain Occupational Health cards for School Doctors and Nurses.
• Manage Life and Health Insurance applications, renewals, cancellations and associated management for all school staff in line with Central Office guidance.
• Conduct pre-employment due diligence checks for all staff including references and suitability/police clearances and follow-up as needed.
• Manage staff time and attendance, including time and attendance systems and escalation of leave and attendance issues to School Leadership.
• Support School Leaders with investigations and disciplinary management of staff, ensuring accurate records are kept in confidential staff files.
• HR KPIs - collate people metrics and provide reports as required by Central Office, including absence, turnover, PD, recruitment activity, disciplinary and performance.
• Process exiting staff as leavers and ensure all exit procedures are completed, including settlements, visa cancellations and housing procedures.
• Maintain HR/employee information systems, upload key employment documentation to HRMS and generate reports as requested by School Leaders or Central Office.
• Coordinate Teacher Licensing, and documentation and track staff progress through Licensing process in line with guidance from Regulator and Central Office, liaising with School Leaders and Central Education Department as needed.

Skills

HR support

Onboarding

Visa processing

Recruitment

Offer letters

Probation & appraisal

Insurance management

Due diligence

Time & attendance

Investigations

HR KPIs

Exits process

HRMS reporting

Licensing

Tools

HRMS system

Job description

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of references, proof of relevant qualifications, identification, and police checks, including overseas checks.

Job Purpose:

To provide an effective, efficient and empathetic people-related HR support function in the school, and to be the key point of contact for new, current, and exiting staff in relation to all employment matters. To provide expert advice and guidance to School Leadership on managing HR issues.

Key Accountabilities:

• Be the primary point of contact for all school staff on HR issues, including (but not limited to); contracts, employment terms and conditions, payroll, housing, HR policies, leave and entitlements.
• Manage the Onboarding process for all incoming staff, including pre-employment communication to ensure new starters are aware of the requirements for their role and for working and living in the UAE, liaising with IT for relevant systems/email set-up and processing staff ID cards.
• Coordinate new starter inductions in school for all new staff – teaching and non-teaching, and ensure communication takes place pre-employment.
• Coordinate visa, work permit and KHDA/ADEC applications, renewals and cancellations, and related processing for new staff, ensuring they are aware of the requirements, and avoiding fines or penalties for non-compliance. Responsible for compliance and ensuring all staff have valid contracts, passports, visas, EIDs etc tracked through HRMS system.
• Ensure the school’s recruitment activity is in line with the staffing budget headcount and Company Recruitment Policy, and work closely alongside the CO Recruitment Manager. Arrange interviews and track candidates for teaching roles and provide regular updates to CO and Principal. Source and shortlist candidates for non-teaching role as required.
• Create and issue offer letters, contracts, contract renewals and amendments and associated documentation in line with company-wide terms and conditions and policies.
• Coordinate the school’s probationary, performance review and appraisal cycles to support school leadership in achieving a high-performance culture, and advice School Leaders on correct adherence, timelines and expectations.
• Source School Doctors and Nurses as required, ensuring the school is compliant in the licenses and insurances obtained for these staff. Liaise with DHA/HAAD to obtain Occupational Health cards for School Doctors and Nurses.
• Manage Life and Health Insurance applications, renewals, cancellations and associated management for all school staff in line with processes and guidance from Central Office HR
• Conduct pre-employment due diligence checks for all staff in accordance with the Recruitment Policy and Child Protection Guidance, including references and suitability/police clearances and ensuring appropriate follow-up based on the results.
• Management and reporting of staff time and attendance, including managing the time and attendance systems and escalation of leave and attendance issues to School Leadership
• Support School Leaders with investigations and disciplinary management of staff, ensuring accurate records of cases are kept within confidential staff files.
• HR KPIs - collate people metrics based on HR KPI requirements and provide reports as required by Central Office, including but not limited to absence, turnover, PD, recruitment activity, disciplinary and performance organization.
• Process exiting staff as leavers and ensure all associated exit procedures are completed, including calculations of full and final settlements, visa cancellations and Housing procedures.
• Maintaining HR / employee information systems, both hard copy files and electronically through HRMS, ensuring records are accurate and up to date with all key employment documentation uploaded on HRMS. Generate reports through HRMS as requested by School Leaders of Central Office.
• Coordinate Teacher Licensing, and documentation and track staff progress through the Licensing process in line with guidance from the Regulator and Central Office, liaising with School Leaders and Central Education Department as needed.