HR & Administration Manager

alfanar; Dubai; On-site; AED 300,000 - 480,000; Full time

Job summary

Alfanar is seeking an experienced HR Operations Leader to direct end-to-end HR services, including recruitment, onboarding, contracts, and employee relations, while managing office, security, and facilities operations. The role emphasizes compliance, efficiency, and employee-focused service delivery.

The ideal candidate will oversee learning and development, housing and transportation coordination, and visitor management, ensuring alignment with company policies and regulatory requirements.

Qualifications

• Bachelor degree in HR or related field.
• 6–10 years of relevant experience.
• Experience in HR operations and compliance.
• Strong leadership and organizational skills.

Responsibilities

• Oversee end-to-end HR operations and contracts.
• Manage recruitment lifecycle and onboarding.
• Oversee employee relations, grievances, and investigations.
• Coordinate learning and development programs.
• Manage office resources and facilities.
• Ensure visitor management and front desk operations.
• Coordinate housing, transportation, and accommodations.
• Oversee security systems and incident response.
• Ensure compliance with HSE and regulatory requirements.
• Develop budgets and reporting on performance.

Skills

Ad Hoc Reporting

Calendar Maintenance

Presentation Prep

Data Archiving

Document Filing

Issues Management

Problem Solving

Big Data Analytics

Communications

Education

Bachelor Degree in HR

Job description

Job Purpose

Lead, direct, and manage end-to-end HR operations and administration services by overseeing recruitment, contracts, onboarding, employee relations, and learning and development, while ensuring efficient workplace, facilities, security, and accommodation services, in order to deliver a compliant, efficient, and employee-focused work environment that supports business continuity and organizational objectives.

Key Accountability Areas

HR Operations & Talent Management

Manage end-to-end job requisitions, position creation, and updates in line with the approved organization structure and manpower plan. Oversee sourcing strategies, candidate screening, structured assessments, offer management, and HR system updates while ensuring a positive candidate experience. Oversee preparation, validation, renewal, and execution of employment and rental manpower contracts in compliance with company policies and legal requirements. Ensure completion of pre-onboarding and onboarding activities including documentation, system access, induction programs, and closure of pending requirements. Monitor infant attrition and implement actions to enhance early employee retention.

Employee Relations

Manage employee relations matters in line with company policies and labor regulations. Handle employee grievances, disciplinary actions, and investigations and ensure proper documentation and closure. Provide guidance to line management on ER practices to maintain a positive and compliant work environment.

Learning & Development

Identify training needs in coordination with business units and support the preparation of annual training plans. Coordinate the execution of training programs, workshops, and development initiatives. Monitor training effectiveness and maintain training records and reporting.

Office & Workplace Operations

Manage office resources, supplies, and workspace utilization to ensure operational efficiency. Oversee service providers for office equipment, utilities, and support services. Monitor utility consumption and implement efficiency improvement initiatives. Ensure proper handling and distribution of mail and internal service requests.

Reception & Visitor Management

Ensure professional front desk operations and smooth visitor flow. Enforce visitor registration and building access control procedures.

Hospitality & Catering Services

Coordinate corporate events, workshops, and training programs with internal stakeholders and external vendors. Manage catering services in line with quality and safety standards. Ensure readiness and proper utilization of event facilities.

Housing & Employee Services

Manage housing allocation, in-out processes, and accommodation maintenance. Coordinate transportation services for employees. Ensure housing facilities comply with health, safety, and regulatory requirements.

Security Services

Oversee physical and electronic security systems including surveillance and access control. Manage security manpower deployment and performance monitoring. Lead incident handling and ensure implementation of emergency response procedures. Ensure compliance with security regulations and standards.

Maintenance & Facilities Management

Oversee preventive and corrective maintenance for buildings, utilities, and infrastructure. Manage maintenance service providers and ensure asset functionality. Ensure compliance with HSE and regulatory requirements.

Role Accountability

HR Proficiency: Ability to recruit, recognize and cultivate high performers and expose them in order to create a robust second line of management. Ability to recognize low performers and guide them to improve or release them. Ability to treat subordinates equally without any discrimination. Assessment criteria of subordinates is performance that leads to planned results. Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy. Responsibility: Must take full responsibility for his operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines. Able to anticipate problems and make the necessary proactive steps to prevent them Ability to take necessary and proper timely decisions. Delivery: Deliver the required results in timely manner with required quality and cost. Making a Tangible Difference: Must make a tangible difference to his area of operation. and exceed business expectations. Business Planning and Performance: Able to transform the corporate goals into business plans. Able to Plan, follow-up and execute those plans, whether they are annual or development plans. Monitor the plan performance and initiate action to strengthen results and take the corrective action accordingly. Provide periodic work progress reports. Responsible for monitoring and controlling budgets and expenses to achieve the optimum cost efficiency. Organizational Development: Develop the organizational structure according to the current requirements taking into consideration future and development plans. Ensure availability of job descriptions for all job roles and deployment. Business Process Improvements: Develop, coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible. Should be conversant and able to navigate through IT solutions especially those relevant to his job and business. Promote the automated systems and using them fully, to spread its culture. Quality: Quality is considered as alfanar's prime competitive advantage as such, managers are expected to act accordingly. Adaptation: Adapt to new and alternative techniques, technologies, management structures, and business models. Health, Safety and Environment: Ensure a safe, secure, and legal work environment as per the standard regulations.

Academic Qualification

Bachelor Degree in Human Resources or Any relevant field

Work Experience

6 to 10 Years

Technical / Functional Competencies

• Ad Hoc Reporting
• Calendar Maintenance
• Presentation Preparation
• Data Archiving
• Document Filing
• Issues Management
• Problem Solving
• Big Data Analytics
• Presentation Best Practices
• Work And Purchase Orders
• Oral/Written Communications

Profile description

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions. The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals. alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar. For more information about alfanar, please visit alfanar.com