HR & Admin Coordinator

Innovations Global; Dubai; On-site; AED 112,000 - 201,000; Full time

Job summary

Innovations Global in Dubai seeks a seasoned HR & Admin Co-ordinator to manage DMCC compliance, employee services, and office operations. The role requires meticulous coordination and a solid understanding of UAE regulations to support both staff and management.

You will oversee DMCC portal activities, visa and license renewals, payroll support, onboarding, health insurance, and facility maintenance, while coordinating with vendors and ensuring discreet handling of sensitive HR and finance

Qualifications

• Bachelor’s degree in human resources, business administration, or related field.
• HR or Administration certification is a plus.

Responsibilities

• Manage DMCC Portal and ensure compliance with DMCC Rules & Labour Law requirements.
• Process trade license, establishment card, AOFC, and visa renewals.
• Maintain attendance, annual leave balances, and payroll data inputs.
• Coordinate health insurance, Emirates ID, and attestation processes.
• Oversee office maintenance, Ejari renewals, and supplier coordination.
• Manage vehicle administration, insurance, and transport arrangements.
• Maintain expense trackers and reimbursements workflow.
• Coordinate with external vendors and government portals.

Skills

HR Admin

Organization

Communication

Time management

Vendor coordination

Confidentiality

Education

Bachelor’s degree

HR/Administration certification

Tools

Microsoft Office

Job description

The HR & Admin Co-ordinator will be responsible for managing administrative, HR, DMCC-related, and office support functions. The role demands excellent coordination skills, attention to detail, and a solid understanding of DMCC regulations. This position also oversees employee services, compliance tracking, logistics, and office operational efficiency, ensuring seamless support to both employees and management.

Responsibilities

• Manage the DMCC Portal and ensure compliance with DMCC Rules & Labour Law requirements.
• Process trade license, establishment card, AOFC, and visa renewals.
• Upload financial statements and transaction invoices to the DMCC portal.
• Maintain and update documents such as Registry Extracts, Certificates of Incumbency, and Visa Budgets.
• Handle visa/work permit applications and cancellations for employees.

2.Human Resources & Employee Administration

• Maintain attendance, annual leave balances, and leave forms.
• Track monthly salary deductions and support monthly payroll data inputs.
• Assist in employee onboarding including compliance training, IT system access, and background checks.
• Prepare HR documentation such as salary certificates, payslips, and employment confirmations.
• Support employees with attestation processes and dependent visa applications.
• Coordinate health insurance applications/renewals and Emirates ID/medical appointments.
• Track business trips and ensure timely documentation.

3.General Administration & Office Support

• Maintain updated trackers for contractors, suppliers, and maintenance.
• Process Ejari renewals and handle documentation related to office premises.
• Coordinate office maintenance, fire extinguisher servicing, and facility repairs
• Manage access/parking cards, office keys, and racks/cabinets.
• Monitor pantry/office supplies and supervise support staff to ensure cleanliness.
• Arrange couriers (FedEx, DHL) and coordinate bank guarantee and documentation workflows.
• Apply and manage office work and delivery permits.

4. Transport & Vehicle Administration

• Manage vehicle insurance and registration renewals.
• Arrange regular servicing and maintain trackers for company vehicles.
• Oversee Salik and Concordia parking card renewals.
• Coordinate transportation for employee appointments and official tasks.

5. Finance & Expense Coordination

• Maintain the corporate credit card expense tracker.
• Process reimbursements and support the approvals and payments workflow.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or related field.
• Certification in HR or Administration will be an added advantage.

Required Skills

Mandatory: Strong experience working in DMCC Free Zone.

• Minimum 5 years of experience in administration and HR.
• Strong understanding of UAE labor law and visa processes.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent organization, communication, and time management skills.
• Experience in coordinating with external vendors, travel, and government portals.
• High level of discretion and confidentiality in handling sensitive HR/finance documents.