Hospitality Project Coordinator: Design, Tender & Docs

Millennium Hotels and Resorts MEA; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Millennium Hotels and Resorts MEA is seeking a Hospitality Project Coordinator to support the Project Manager across hotel development, renovation, and fit-out projects.

You will coordinate with consultants, contractors, hotel teams, and internal stakeholders, track deliverables, organize meetings, and prepare site visit reports while ensuring adherence to brand standards and room for Value Engineering opportunities.

Qualifications

• Bachelor’s degree in architecture, interior design, civil engineering, or a related field.
• 2–4 years of hospitality project coordination or hotel development experience.
• Ability to review architectural/interior drawings and technical documents.
• Knowledge of hotel brand standards and design guidelines.

Responsibilities

• Support the Project Manager in coordinating hotel development, renovation, refurbishment, and fit-out projects from design through execution.
• Coordinate with consultants, contractors, suppliers, hotel teams, owners, and internal stakeholders to ensure smooth project delivery.
• Follow up on project deliverables, deadlines, approvals, and outstanding actions.
• Maintain project trackers and provide regular project status updates.
• Organize project meetings, prepare agendas, record minutes, and follow up on action items.
• Participate in site visits and prepare site visit reports, observations, and action lists.
• Assist in monitoring project progress against approved schedules and milestones.
• Coordinate technical comments between the Corporate Technical Department, consultants, contractors, and hotel teams.
• Identify coordination issues, missing information, design discrepancies, and potential technical concerns, and elevate them to the Project Manager.
• Prepare and maintain consolidated technical comments and follow up on their closure.
• Review contractor, consultant, and supplier quotations and commercial proposals against the approved scope of work.
• Prepare quotation comparison sheets and technical/commercial bid comparison reports.
• Identify exclusions, qualifications, assumptions, deviations, scope gaps, and missing items within submitted quotations.
• Coordinate technical and commercial clarifications with bidders and ensure all responses are properly documented.
• Support negotiations, Value Engineering, and clarification processes with contractors, consultants, and suppliers.
• Manage project document control, including drawings, specifications, reports, RFPs, quotations, technical submissions, approvals, and correspondence.
• Maintain document registers, revision control, submission logs, and approval trackers.
• Ensure the latest approved documents are properly recorded, distributed, and accessible to relevant stakeholders.
• Prepare project reports, presentations, trackers, comparison sheets, and management updates.

Skills

Project coordination

Attention to detail

Multitasking

Stakeholder management

Fluent English

Education

Bachelor’s degree in Architecture, Interior Design, Civil Engineering, or related technical discipline

Tools

AutoCAD

Revit

Microsoft Office

Excel

Document control software

Job description

Millennium Hotels and Resorts MEA is seeking a Hospitality Project Coordinator to support the Project Manager across hotel development, renovation, and fit-out projects.

You will coordinate with consultants, contractors, hotel teams, and internal stakeholders, track deliverables, organize meetings, and prepare site visit reports while ensuring adherence to brand standards and room for Value Engineering opportunities.