Dubai Hospitality Design Project Coordinator (Pre-Contract)

AECOM Middle East Ltd; Dubai; On-site; AED 156,000 - 223,000; Full time

Job summary

AECOM Middle East Ltd in Dubai is seeking an Assistant Project Manager for Hospitality Design to support pre-contract delivery of hospitality, building design, and mixed-use developments. The role focuses on coordinating project documentation, vendor proposals, commercial inputs, schedules, and stakeholder requirements, before projects progress into execution.

Working with senior professionals, you will help ensure accurate records and timely decisions, contributing to multidisciplinary design

Qualifications

• Three years of experience as Assistant Project Manager, Project Coordinator, or similar.
• Experience in architecture, building engineering, design consultancy, or related built-environment setting.
• Sound understanding of hospitality projects and their operational requirements.
• Ability to manage multiple documents, deadlines, stakeholder requests, and follow-up actions simultaneously.
• Strong written communication and documentation skills.

Responsibilities

• Coordinate pre-contract activities from initial setup through contract preparation.
• Organize vendor proposals, service agreements, contractual documentation, project correspondence, and supporting records.
• Assist senior project managers in developing project briefs with objectives, scope, requirements, and deliverables.
• Support preparation and maintenance of project timelines, action schedules, and resource allocation plans.
• Gather technical and commercial information from internal departments, consultants, suppliers, and external vendors.
• Clarify outstanding requirements with stakeholders to prevent gaps in project initiation.
• Maintain structured project files and databases for easy retrieval of pre-contract information.
• Track project documentation and ensure key records are maintained throughout the pre-contract process.
• Assist with reviewing vendor submissions and developing comparative assessments.
• Monitor pre-contract milestones, submissions, approvals, and outstanding actions against timelines.
• Follow up with vendors and stakeholders where information or deliverables are overdue.
• Prepare meeting agendas and organize information for productive project discussions.
• Record meeting minutes, decisions, responsibilities, and follow-up actions.
• Compile concise project status reports for senior managers and stakeholders.
• Identify emerging programme, documentation, vendor, scope, or coordination risks and escalate as needed.
• Help maintain project risk and action tracking during the pre-contract stage.
• Adapt templates, checklists, and coordination documents to hospitality developments.

Skills

Project management

Pre-contract coordination

Hospitality projects

Building design

Architecture

Building engineering

Mixed-use developments

Project documentation

Project briefs

Project scheduling

Resource planning

Vendor coordination

Contract documentation

Service agreements

Commercial coordination

Project databases

Milestone tracking

Risk identification

Stakeholder coordination

Meeting management

Status reporting

Site visit coordination

Project administration

Document control

Project templates

Project checklists

Job description

AECOM Middle East Ltd in Dubai is seeking an Assistant Project Manager for Hospitality Design to support pre-contract delivery of hospitality, building design, and mixed-use developments. The role focuses on coordinating project documentation, vendor proposals, commercial inputs, schedules, and stakeholder requirements, before projects progress into execution.

Working with senior professionals, you will help ensure accurate records and timely decisions, contributing to multidisciplinary design