HOD Procurement

ELECTRA; Dubai; On-site; AED 595,000 - 850,000; Full time

Job summary

Electra is seeking a procurement leader to drive best practices and oversee the end-to-end procurement function within the GCC event setup space. The role requires building strong relationships with vendors, internal stakeholders and clients, and aligning procurement strategy with business priorities.

You will drive policy development, KPI tracking, risk management and supplier performance, while ensuring compliance with standards and ethics.

Qualifications

• Proven ability to lead procurement teams and develop best practices.
• Experience building relationships with vendors, business units and clients.

Responsibilities

• Lead, manage and coach the procurement team to embed best practice.
• Drive Policies, SOPs, KPI, and PIMS development and implementation.
• Negotiate with suppliers and manage contracts, risk, and compliance.
• Develop vendor relationships and ensure alignment with customer needs.
• Participate in procurement strategy, budgeting, and synergies across functions.

Skills

Negotiation

Leadership

Strategic thinking

Problem solving

Change management

Conflict resolution

Self awareness

Diversity & inclusion

Integrity

Job description

Job Overview

At Electra we need talented people that will share our strategy to be the obvious partner contracting for local & international players who wish to set up an event within the GCC.

To Lead, Manage and Support the Procurement team in all aspects related to Procurement including, but not limited to, Driving Procurement Best Practice, Policy /SLA /KPI /PIMS development and implementation, Sourcing, Negotiation, Supplier & Contract & Risk Management, Resource development, etc. whilst ensuring alignment between customer and business requirements/needs.

Main Accountabilities

People

• Lead, manage, develop and coach, procurement team members to embed a culture of procurement excellence and best practice whilst maximizing individual strengths and talent.
• Build and maintain strong relationships with vendors, business units and clients to sustain growth.
• Engage with all stakeholders to encourage vendors to prevent, detect and eradicate breaches of ethical standards.
• Identify internal staffing requirements and fulfillment of the same.
• Allotted staff administration including objective setting, regular reviews, JD's and appraisals.
• Increase Stakeholder satisfaction and reputation for procurement services.

Process

• Review/develop Policies, SOPs & PIMS, in line with best working practices, ensuring compliance for the department too, including but not limited to CIPS, EcoVadis, ICV, ISO, etc. standards.
• Drive improvements in the procurement processes including escalations due to delivery/QHSE issues, invoicing/payables issues, and database management.
• Drive the reduction of the supply base, where possible, and aggregate volume to gain leverage.
• Define Procurement department objectives and oversee control throughout its life cycle.
• Instill required SLA's/KPI's in line with best working practices ensuring optimal operational support.

Performance

• Full accountability for buy and for delivery of annual Procurement targets (agreed with the COO), ensuring savings are realized, signed off and tracked in-line with the Benefits Methodology.
• Plan, execute, and implement procurement projects according to deadlines and within budget, acquiring resources and coordinating the efforts of team members and internal departments to deliver according to plan.
• Developing, implementing/execution of Procurement Strategies, to deliver a competitive advantage by driving vendor/partner initiatives. This includes vendor selection, vendor development and vendor consolidation to ensure procurement optimization and overall vendor performance management.
• Solicit and evaluate proposals applying appropriate commercial review and negotiation, cost and price analysis techniques using available expertise from supporting organizations; draft and implement purchase contracts following applicable company and government regulations.
• Perform regular market testing and benchmarking against contracts to ensure they maintain market competitiveness and deliver value for money.
• Partner with key business stakeholders to ensure procured material and services meet the needs of customers and the business.
• Provide budgetary information to all business units to ensure understanding in order that client quotations accurately reflect operational costs.
• Co-ordinate with finance department and management to ensure synergies throughout the procure to pay process.

Technology

• Drive the adoption and advancement of technology within the procurement department, leveraging innovative solutions to optimize operations.
• Lead initiatives to scale AI capabilities, ensuring integration into core processes to enhance efficiency, decision-making, and overall performance.

Other

• Manage an equivalent aggregate level of EUR Xm p.a.
• Any other task, as reasonably requested, by Electra.

Other Skills And Competencies

• Negotiation -Actively help stakeholders to achieve desired outcomes in commercial dealings with third parties through practicing effective negotiation.
• Curiosity and Innovation - Demonstrate a proactive approach to exploring new ideas, methods, and technologies that enhance organizational effectiveness. Seeking opportunities to challenge existing practices, encourage creative thinking within the team, and contribute to the development of innovative solutions that drive continuous improvement and competitive advantage.
• Problem solving - Assess situations and identify the causes of problems by proposing appropriate solutions.
• Coping with change - Recognize the need for change and promote change in a positive manner to the team, encouraging their comments and contribution to the process.
• Dealing with conflict - Identify and minimize areas of potential conflict between colleagues and team members whilst recognizing the positive contribution that managed conflict that make to reaching shared solutions.
• Self awareness - Learning from mistakes, seeking and accepting feedback from the others in the organization and providing constructive comments to other to improve own performance and the performance of the team.
• Equality and diversity - Maintain and promote best practice in valuing and respecting diversity recognizing the positive contributions that such differences can bring to effective work practices.
• Honesty and integrity - Maintain, promote, and monitor personal and professional honesty and integrity.

Additional Info

• Must have a driving license (UAE) and own car.
• Must be able to travel (internationally) at short notice.
• Weekend and Public Holiday working, as and when required.

General Obligationstowards Health, Safety and Environment

• You will correctly use machinery, appliances, tools, transport, and all equipment issued/used by the company.
• You will correctly use personal protective equipment, as necessary to perform your role.
• You will not remove any safety devices for any machinery or installations.
• You will perform all tasks set forth by safety regulations and cooperate with Electra to ensure a working environment and conditions that do not pose any risks in terms of health and safety.
• Reduce and monitor resource consumption as contribution to reducing environmental aspects and impacts.