Higher Ed Administrative Assistant — Support Faculty & Operations

American University of Ras Al Khaimah; Ras Al Khaimah; On-site; AED 60,000 - 90,000; Full time

Job summary

The American University of Ras Al Khaimah is seeking an organized Administrative Assistant to support faculty members and Department Chairs. You will manage course materials, correspondence, meeting logistics, and records, ensuring accuracy and confidentiality.

You will collaborate with offices across the university, prepare reports and presentations in Microsoft Office, handle inquiries, and maintain filing systems, contributing to smooth daily operations in a higher education setting.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field.
• 1–2 years of secretarial or administrative experience.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication in English.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide day-to-day administrative support to faculty members and Department Chairs.
• Organize course materials, handouts, and examination papers.
• Manage faculty requests, room bookings, and accreditation documentation.
• Serve as the first point of contact for the assigned School, handling telephone calls and enquiries.
• Prepare letters, memoranda, presentations, and reports using Microsoft Office.
• Maintain accurate electronic and physical files and databases.
• Schedule meetings, prepare agendas, and record minutes.
• Coordinate office supplies, mail, and courier requests.
• Handle confidential information securely in accordance with university policies.

Skills

Organizational skills

Written & verbal communication

Discretion with sensitive information

Education

Bachelor's degree in Business Administration / Office Management

Tools

Microsoft Office

Job description

The American University of Ras Al Khaimah is seeking an organized Administrative Assistant to support faculty members and Department Chairs. You will manage course materials, correspondence, meeting logistics, and records, ensuring accuracy and confidentiality.

You will collaborate with offices across the university, prepare reports and presentations in Microsoft Office, handle inquiries, and maintain filing systems, contributing to smooth daily operations in a higher education setting.