Group, Conference and Events Intern at Conrad Dubai

Hilton; Dubai; On-site; AED 17,000 - 33,000; Full time

Benefits offered by this job

Travel perks

Paid parental leave

Crisis concierge

Mental health resources

Job summary

Conrad Dubai, part of Hilton, seeks a Group, Conference and Events Intern to support planning and delivery of exceptional events. You will coordinate logistics, collaborate with diverse teams, and ensure every detail reflects our luxury standards, enabling memorable guest experiences.

You will qualify opportunities, prepare proposals within 24 hours, drive sales conversion, and assist with contracts, deposits, and event documentation, while coordinating across departments to ensure seamless

Qualifications

• Experience in event planning and sales coordination.
• Ability to prepare tailored proposals and respond quickly to qualified leads.
• Strong communication and teamwork across departments.

Responsibilities

• Qualify group and event requirements and identify revenue opportunities.
• Prepare and send tailored proposals within 24 hours of qualified leads.
• Drive sales conversions through follow-ups and negotiations.
• Manage contracts and deposits to document commercial terms.
• Maintain Delphi with bookings and event details and ensure accuracy.

Skills

Sales support

Event coordination

Proposal writing

Client communication

Tools

Delphi

Job description

Job Identification: 228002

Job Category: Sales and Marketing

Job Schedule: Full time

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work!

As a Group, Conference and Events Intern at Conrad Dubai, you’ll support the planning and delivery of exceptional events, coordinating logistics, collaborating with diverse teams, and ensuring every detail reflects our luxury standards. Gain hands‑on experience while helping create seamless, memorable experiences for our guests – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Here’s what you’ll do during a typical day as a Group, Conference and Events Intern at Conrad Dubai :

• Qualify Business Opportunities: Review incoming enquiries, qualify group and event requirements, and identify opportunities to maximize revenue across guestrooms, meetings, and banquet facilities.
• Prepare Tailored Proposals: Develop and send personalized proposals within 24 hours of receiving qualified leads, ensuring accuracy, attention to detail, and alignment with the hotel’s sales strategy.
• Drive Sales Conversion: Follow up on proposals and tentative bookings, support negotiations, reconnect with previous clients, and nurture existing relationships to secure new and repeat business.
• Manage Contracts and Deposits: Prepare contracts and amendments, coordinate signatures, follow up on deposits, and ensure all commercial terms are accurately documented.
• Maintain Booking Systems: Update Delphi with offers, tentative bookings, definite business, room blocks, and event details in accordance with Hilton’s commercial standards and procedures.
• Coordinate Event Planning: Support the planning and coordination of confirmed groups and events, ensuring all client requirements, arrangements, and special requests are captured and communicated accurately.
• Conduct Site Inspections: Welcome prospective and confirmed clients, conduct site visits, showcase the hotel’s facilities, and help convert enquiries into business opportunities.
• Prepare Event Documentation: Create and distribute Banquet Event Orders (BEOs), Group Instruction Sheets (GIS), rooming lists, group files, and other essential documents within agreed timelines.
• Coordinate Hotel Operations: Collaborate with Food and Beverage, Front Office, Housekeeping, Finance, and other departments to ensure seamless event preparation and delivery.
• Support Client Meetings: Participate in pre‑conference meetings and weekly BEO meetings, helping clarify requirements, confirm arrangements, and address outstanding details.
• Manage Group Administration: Assist with room block management, Special Rate Plans (SRPs), cutoff dates, permit applications, pro‑forma invoices, final billing, and group account reconciliation.
• Monitor Payments and Invoicing: Follow up on contracted deposits, coordinate accurate invoicing and supporting documentation with Finance, and assist with commission processing and payment tracking.
• Deliver Thoughtful Client Service: Maintain exceptional communication throughout the client journey, anticipate requirements, respond promptly to enquiries, and support a smooth and personalized experience.
• Gather Feedback and Improve: Collect client feedback following events, share insights with relevant departments, and support continuous improvement in service delivery and client satisfaction.
• Build Product and Market Knowledge: Develop a strong understanding of Conrad Dubai’s event venues, guestrooms, packages, and services, while staying informed about competitor offerings and market trends.
• Prepare Reports and Track Performance: Assist with Delphi data extracts, event and group reports, demand calendars, booking updates, commission reports, and other commercial and operational reporting requirements.
• Support Sustainability and Compliance: Assist with LightStay and other relevant reporting, ensure accurate records, and follow brand standards, hotel policies, and applicable permit and documentation requirements.
• Contribute to Team Activities: Participate in sales calls, business development initiatives, BBOB activities, team meetings, and other departmental projects as required.
• Support Post‑Event Closure: Help finalize in‑house groups after departure, verify billing and outstanding payments, close group accounts, and ensure all records are updated accurately.

What It Takes to Make the Stay

At Hilton, our core values are the driving force behind our success and shape the qualities we look for in every team member. As part of the award‑winning Conrad Dubai team, you’ll bring these values to life through thoughtful service, attention to detail, and memorable experiences that define luxury hospitality.

A passion for spreading the light and warmth of Hospitality . Acting with Integrity and always doing the right thing. Inspiring others through Leadership . A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now , bringing urgency and discipline to every moment, knowing it can make a lasting impact.

How We’ll Help You Thrive

At Hilton, the hospitality we’re known for doesn’t end with our guests. We proudly invest in our Team Members’ wellbeing, supporting you through all of life’s moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:

Incredible travel perks – Enjoy 110 nights of deeply discounted travel, with room rates as low as $40 USD/night at our world‑class hotels through our Go Hilton travel program

Paid parental leave – Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents

Crisis concierge – In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care

Mental health resources – Your wellbeing comes first. Through our Care for All hub, we provide resources to help our Team Members to care for themselves and their loved ones. In many countries, eligible Team Members receive free counseling and support through our Employee Assistance Program (EAP).

*Benefits availability may vary depending on Team Member’s location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.

Join an Award‑Winning Workplace Culture

At Hilton, we don’t just deliver exceptional experiences for our guests—we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we’ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.

Our award‑winning culture has earned us repeated recognition on the World’s Best Workplaces list by Great Place to Work and Fortune. With our suite of world‑class brands (https://www.hilton.com/en/brands/), and a company‑wide commitment to providing the best stay for every guest, we’re setting new standards for the future of travel.

Whether you’re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.

Curious about life at Hilton? Explore our Careers Blog (https://jobs.hilton.com/blogs) to see why we’re more than a great place to stay—we’re a great place to work.