Government Relations Assistant

Astro Offshore; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

Astro Offshore in Dubai is seeking an experienced Government Relations Coordinator for a full-time, office-based role. Fluency in Arabic and English is mandatory, and you will manage visa and permit processes with UAE authorities.

You will prepare documentation for visas, labour cards, licences, and renewals; track expiry dates; coordinate with government officers and embassies; and ensure timely submissions.

Qualifications

• Minimum 2 years of GRO/PRO experience.
• Experience in marine or oil & gas industry preferred.
• Experience with CICPA processes and offshore permits for vessels and crew.
• Fluency in Arabic and English is mandatory.
• High school diploma required; bachelor's degree preferred.

Responsibilities

• Assist Government Relations with all administrative and coordination tasks.
• Prepare and organize documentation for visas, labour cards, licences, permits and renewals.
• Maintain and update records for employee visas, residence permits, labour cards and dependents.
• Coordinate with Government Relations Officers and internal departments for timely submissions.
• Liaise with UAE authorities, embassies and consulates for business-entry visa processing.
• Monitor changes in government rules and report updates to the department.
• Prepare correspondence in English and Arabic to UAE authorities as instructed.
• Ensure confidentiality and security of company and employee documents.

Skills

Bilingual Arabic/English

GRO/PRO experience

Organisation and coordination

Confidentiality

Education

High school diploma

Bachelor's degree (preferred)

Job description

Astro Offshore is seeking an experienced Government Relations Coordinator to join our team in a full-time office-based role Fluency in Arabic and English is mandatory The role will support government-related processes including employment visas work permits labour cards licences renewals cancellations business visas and correspondence with UAE authorities embassies and consulates. Along with strong organisational and coordination skills.

strong Responsibilities

• strong Assist the Government Relations Department with all administrative and coordination matters
• Prepare review and organize documentation required for visas labour cards licences permits and other government-related processes
• Maintain and update records for employee visas residence permits labour cards and dependents including tracking expiry dates and renewals
• Coordinate and follow up on the cancellation of employee visas as required
• Coordinate with Government Relations Officers and relevant internal departments to ensure timely submission and follow-up of government applications
• Liaise with VFS BLS the KSA Consulate and other embassies consulates for the processing of business entry visas for company staff and crew
• Monitor changes in government rules and regulations and report updates to the Government Relations Department
• Draft prepare and submit correspondence in English and Arabic to UAE authorities including letters NOCs clearances port requests and related documents as instructed
• Support the processing of employment visas work permits renewals and cancellations by preparing files and required documentation
• Prepare and submit correspondence in English and Arabic to the UAE authorities for various matters including but not limited to licences clearances NOC s Ports Requests etc
• Handle employee inquiries related to foreign business and tourist visas as well as related documentation when necessary and maintain tracking records
• Prepare purchase orders maintain records of monthly bank statements and track all invoices related to the Government Relations Department
• Ensure accurate maintenance of records for all government-related services and transactions
• Assist with miscellaneous tasks related to Immigration the Ministry of Labour consulates and company business licenses for the company and its group
• Support miscellaneous business documentation and administrative tasks
• Always maintain strict confidentiality and security of company and employee documents

Minimum 2 years of experience as a GRO/PRO Experience in the marine or oil & gas industry is preferred Experience with CICPA processes and permits for offshore vessels and crew Coordination, organizational skills, problem-solving, time management Fluency in Arabic and English is mandatory High school diploma required (bachelor s degree preferred)