Front Desk & Admin Executive - Office & HR Support

GTN; Dubai; On-site; AED 100,000 - 145,000; Full time

Job summary

GTN Middle East Financial Services (DIFC) Limited seeks a Receptionist & Administration Executive in Dubai to be the first point of contact for staff, clients, and visitors. The role includes front desk operations, document management, and facilities coordination to ensure smooth daily office activities.

You will assist HR, manage travel arrangements, organize meetings, and liaise with service providers while upholding confidentiality and a professional standard.

Qualifications

• 3–5 years of office admin/reception experience preferred.
• Proficient in Microsoft Office and online government portals.
• Experience with DIFC Portal or similar regulatory platforms.

Responsibilities

• Oversee the reception area for employees, clients and visitors.
• Manage office upkeep, ensuring a clean, safe and presentable environment.
• Receive, direct and relay telephone messages efficiently.
• Plan meetings and travel, coordinate logistics for events.
• Support HR and admin tasks, file management and reporting.

Skills

Fluent English

Microsoft Office

Reception experience

Telephone skills

Time management

Tools

DIFC Portal

DMCC/JAFZA portal

DED portal

MOHRE portal

Job description

GTN Middle East Financial Services (DIFC) Limited seeks a Receptionist & Administration Executive in Dubai to be the first point of contact for staff, clients, and visitors. The role includes front desk operations, document management, and facilities coordination to ensure smooth daily office activities.

You will assist HR, manage travel arrangements, organize meetings, and liaise with service providers while upholding confidentiality and a professional standard.