FLS Operations & Admin Leader

AESG; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

AESG is seeking a capable administrator to lead the FLS department’s administrative functions in Dubai. You will establish streamlined processes, manage onboarding, bids, project trackers, and weekly/monthly reporting, coordinating with operations and other teams.

You will also drive automation, support audits, translations, and AI initiatives while ensuring compliance with AESG policies. Fluency in Arabic and English and GCC experience are essential for success.

Qualifications

• Bachelor’s degree level or any relevant academic and professional qualifications to carry out the role.
• 4-5 years of experience in office administration.
• GCC experience (UAE and KSA focused)
• Frequent AI user
• Fluent in both Arabic and English

Responsibilities

• Lead all onboarding activites for the department’s new joiners including coordination with operation team and provide standard training to the new joiners.
• Handle and facilitate the process of FLS bids activities including bids tracker, templates, capability statements, client’s follow ups, bids reports, etc, on daily, weekly and monthly basis.
• Handle all project’s related trackers including IMS issuance, contract’s follow ups, project plan records, folders set up, milestones and billings tracker, on weekly and monthly basis.
• Handle commercial related trackers, follow ups and records including invoicing forecasts, cash collection follow ups, NetSuite updates, on weekly and monthly basis.
• Handle fixed weekly and monthly meetings set up including wider team meetings, client’s meetings with the department’s directors, regular resourcing meetings, regular commercial meetings, etc, on weekly and monthly basis.
• Participate in the department’s tasks automation and efficiency enhancement
• Prepare and issue weekly and monthly reports assigned by the department’s director
• Maintain detailed log of all civil defence related official submissions such as approval letters, monthly reports, etc
• Coordinate with the wider AESG operations team in relation to annual audits, process enhancement, HR support, bids support, license renewal, travel arrangements, and other related tasks to AESG operations team.
• Participate in English/Arabic minor translation activities such as civil defence approval letters, short technical notes, etc.
• Participate in AESG AI implementation within the FLS department.
• Ensuring FLS Department administration compliance with AESG Policy

Skills

Office administration

Arabic language

English language

GCC experience

AI usage

Education

Bachelor's degree

Job description

AESG is seeking a capable administrator to lead the FLS department’s administrative functions in Dubai. You will establish streamlined processes, manage onboarding, bids, project trackers, and weekly/monthly reporting, coordinating with operations and other teams.

You will also drive automation, support audits, translations, and AI initiatives while ensuring compliance with AESG policies. Fluency in Arabic and English and GCC experience are essential for success.