Finance, HR, Admin Manager

Museum Studio; Abu Dhabi; Presencial; AED 300.000 - 480.000; Jornada completa

Descripción de la vacante

Museum Studio in Abu Dhabi seeks a Finance, HR & Admin Manager to oversee UAE entity finance administration, bank relations, payroll and HR processes in full compliance with local regulations.

You will report to the Deputy to CEO and dotted line to the Financial Director and HRD, coordinating with external partners to ensure timely reporting, payroll accuracy and regulatory compliance across the business.

Formación

• At least 5 years in finance administration and payroll in UAE.
• Solid grasp of accounting basics, banking processes and WPS.
• Working knowledge of UAE Labour Law, MOHRE and ICP processes.

Responsabilidades

• Finance and accounting support with external firm coordination.
• Bank relations and KYC/documentation management; signatory updates.
• Payroll processing, WPS compliance and EOSB handling.
• CSR and CSRD reporting, group policy rollout and audits support.
• HR administration: contracts, files, visas, NOCs and Leave records.

Conocimientos

Fluent English

WPS knowledge

Herramientas

WPS

Descripción del empleo

We are looking for a Finance, HR & Admin Manager, based in Abu Dhabi, to run the finance administration, bank relations, payroll and HR administration of our UAE entity, in full compliance with UAE regulations.

Reporting: to the Deputy to CEO Museum Studio, and dotted line to the Financiel Director & to the HRD.

Key responsibilities

1. Finance and accounting support

• Coordinate with the external accounting firm: invoicing, monthly closing documents and supporting evidence.
• Prepare the documentation for supplier and shop invoice payments.
• Process bill payments and track due dates.
• Produce monthly finance and payroll reporting for Group Finance.

Bank relations

• Act as the day-to-day contact with the entity’s banks.
• Manage KYC requests, account documentation and authorised signatory updates.
• Coordinate salary transfers and WPS files with the bank.
• Prepare payment files for approval by the authorised signatories.

Payroll

• Prepare and process monthly payroll (base salary, allowances, variable pay) and issue pay slips.
• Ensure ongoing compliance with the Wage Protection System (WPS). This is critical: non-compliance can freeze the entity’s bank accounts.
• Manage salary advances, expense reimbursements and End of Service Benefits (EOSB).
• Liaise with the group payroll system or provider.

CSR and compliance

• Collect and report the entity’s CSR and sustainability data to the group (CSRD reporting): headcount, training, health and safety, diversity, energy and waste.
• Roll out group policies locally: code of conduct, anti-bribery, whistleblowing, data protection.
• Monitor the entity’s regulatory compliance (labour, immigration, licences, UAE data protection) and flag risks to head office.
• Support internal and external audits: statutory, group and sustainability.

HR administration

• Employment contracts, employee files, leave records and HR letters (salary certificates, NOCs).
• Onboarding and offboarding administration.
• Visas, work permits and company documents (trade licence, establishment card, ICV, e-Channel, Tawtheeq), with the external PRO provider.
• Medical insurance enrolments and cancellations.
• Monthly HR reporting in Workday: headcount, turnover, absenteeism, training.

Profile:

• At least 5 years in finance administration and payroll in the UAE, ideally within an international group.
• Solid grasp of accounting basics, banking processes and WPS.
• Working knowledge of UAE Labour Law, MOHRE and ICP processes.
• Fluent English

Soft skills

• Rigorous and deadline-driven: payment, WPS, visa and licence deadlines cannot slip.
• Autonomous: works alone locally, with remote support from Paris.
• Discreet with confidential data.
• Service-minded with employees and clear with management.