Field Contractor Administrator

Star Services; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Star Services in Abu Dhabi is seeking a Contractor Resource Manager with at least 5 years of experience in the steel sector to oversee contractor administration and documentation. The role requires ensuring safety and compliance across access, manpower tracking, and site coordination.

You will coordinate with security, HSE, and operations to manage permits, training, and performance, especially during plant shutdowns and major projects.

Qualifications

• Must have 5 years' experience in steel industry focusing on contractor resource management.
• Diploma or Bachelor's degree required.

Responsibilities

• Contractor Administration: manage day-to-day administrative activities related to contractors within the steel plant.
• Contractor Documentation: verify and maintain contractor documentation and records.
• Access & Site Coordination: coordinate contractor access, safety induction, site authorization, and records.
• Attendance & Manpower Tracking: monitor attendance and deployment, reconcile with site manpower, and prepare reports.
• Work Permit & Operational Coordination: coordinate work permits and site requirements with Operations, Maintenance and HSE.
• Contractor Compliance: ensure compliance with policies, safety requirements, licenses, and certifications.
• Shutdown / Maintenance Support: assist contractor admin during plant shutdowns and major projects.
• Contractor Performance & Reporting: maintain performance records and escalate non-compliance.

Skills

Contractor Resource Management

Education

Diploma/Bachelor's

Job description

Professional Experience (Must Have)

5 years' Experience In steel industry into Contractor Resource Management

Minimum Qualifications

Diploma/Bachelor's

Key Responsibilities

1. Contractor Administration

• Manage day-to-day administrative activities related to contractors working within the steel plant.
• Maintain accurate records of all contractors, subcontractors and deployed manpower.
• Coordinate contractor mobilization, deployment and demobilization.
• Ensure contractor personnel are assigned to the approved work areas and activities.
• Maintain contractor-wise manpower and deployment records.

2. Contractor Documentation

• Verify and maintain contractor documentation, including:
  • Company/contractor details
  • Employee records
  • ID/pass details
  • Training records
  • Medical fitness records
  • Insurance documents
  • Work permits
  • Competency/certification records
  • Other required statutory documents
• Ensure documents are complete and valid before manpower deployment.
• Follow up with contractors for missing or expired documents.

3. Access & Site Coordination

• Coordinate with Security for contractor access cards and gate entry requirements.
• Coordinate with HSE for safety induction, training and site authorization.
• Ensure contractor employees complete mandatory induction and required training before starting work.
• Maintain records of authorized contractor personnel.

4. Attendance & Manpower Tracking

• Monitor daily contractor attendance and manpower deployment.
• Reconcile contractor attendance with actual manpower available at the worksite.
• Prepare daily/weekly/monthly manpower reports.
• Track absenteeism, replacements and additional manpower requirements.
• Coordinate with contractor supervisors regarding manpower shortages.

5. Work Permit & Operational Coordination

• Coordinate with Operations, Maintenance and HSE teams regarding contractor activities.
• Ensure contractors follow approved work schedules and assigned work areas.
• Assist in coordinating work permits and other site requirements.
• Monitor contractor activities and elevate unauthorized work or deviations to the responsible supervisor.

6. Contractor Compliance

• Ensure contractors comply with company policies, site procedures and applicable safety requirements.
• Coordinate with HSE regarding contractor safety compliance.
• Follow up on expired licenses, certifications, medicals, training and other mandatory requirements.
• Maintain contractor compliance trackers and highlight gaps to management.

7. Shutdown / Maintenance Support

• Support contractor administration during plant shutdowns, maintenance campaigns and major projects.
• Coordinate large-scale contractor mobilization and manpower deployment.
• Maintain daily manpower and activity records during shutdown activities.
• Coordinate with Maintenance, Operations, HSE and Security teams to ensure smooth contractor movement and deployment.

8. Contractor Performance & Reporting

• Maintain contractor performance records.
• Track manpower deployment, attendance, compliance and work-related issues.
• Prepare daily, weekly and monthly contractor reports.
• Highlight manpower shortages, documentation gaps, safety concerns and operational issues.
• Escalate repeated contractor non-compliance to the concerned supervisor/manager.