Facility Coordinator

JLL; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

JLL in Dubai is seeking a Facility Coordinator to maintain a productive work environment, manage conference rooms, coordinate with landlords and vendors, and monitor site usage and space planning. You will support the Facility Manager on projects, develop budgets and plans, and help ensure safety, security, and smooth operations across the Dubai ARE site.

The role requires hands-on coordination, reporting, and problem solving to keep facilities compliant and well-maintained at all times.

Qualifications

• Experience in facilities management or corporate real estate operations.
• Ability to coordinate with landlords, vendors and internal teams.
• Familiarity with space planning and move coordination processes.

Responsibilities

• Provide a quality work environment that enhances employee productivity.
• Effectively manage conference and demo room activities and scheduling.
• Maintain facility assets, undertake repairs and upkeep, and monitor equipment usage.
• Liaise with landlords, contractors, architects and vendors.
• Establish budget and space plans, and track procurement and site requirements.
• Assist in planning headcount growth and move coordination.

Skills

Facility management

Vendor liaison

Space planning

Budgeting

Reporting

Emergency procedures

Safety & Security

Problem solving

Tools

Collaboration suite

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Facility Coordinator

• Provide a quality work environment that enhances employee productivity.
• Effectively manage all conference and demo room activities to include overseeing conference scheduling using Collaboration suite equipment functionality and general conference room upkeep.
• Provide usage reports as required Proactively ensure the facility as an asset is well maintained to include furniture repairs carpet cleaning touch ups and replacements as needed.
• Act as a liaison with the landlord contractors architects and other vendors or personnel.
• Establish annual purchase orders and monitor monthly vendor payment. Assign office space based on the EMEA Space Ranking guideline.
• Review site ETDs and facility usage summary; notify Regional facility manager of discrepancies.
• Assist Facility manager by providing planning information and feedback to initiate manage and follow up on projects.
• Help in developing stacking plans capacity plans and site programs Supervise the ordering of repairs and track office equipment servicing including copy machines printers fax machines and postage meters. Track machine repairs and usage data.
• Maintain inventory of all facilities capital assets including owner serial number and location; reconcile on an annual basis.
• Conduct quarterly facility inspections and submit form to Facility manager for review.
• Contact property management and/or vendors as needed for repairs and adjustments.
• Interface with regional facility manager on capital purchases office expansions small project requests leasing issues as well as any space ranking concerns.
• Establish preliminary space plans and identify alternatives; coordinate requirements and provide budget estimates for scope approvals Interact with various groups and collect information regarding headcount growth requirements.
• Establish and communicate move coordination requirements.
• Prepare move coordination forms issue boxes labels and distribute information.
• Follow up to resolve outstanding move coordination issues.
• Assist in identification of Construction or project punch list items; follow up on completion of these items including participation in 11-month walk through (for new facilities) Obtain proper certificates of insurance for vendor related work (as needed).
• Develop and implement building emergency procedures such as in the case of power outages and water damage.
• Ensure processes essential to the facility/propertys operation are documented.
• Reporting
• Purchasing
• Safety Security & Environmental
• Problem solving

Location:

On-site Dubai ARE

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Required Experience:

IC