Facilities Coordinator

Jones Lang LaSalle IP, Inc; United Arab Emirates; On-site; AED 80,000 - 120,000; Full time

Benefits offered by this job

Total Rewards program

Inclusive culture

Varied career experiences

Job summary

Jones Lang LaSalle IP, Inc. is looking for a Facilities Coordinator in Dubai to support FM services. Key responsibilities include assessing building maintenance issues and managing internal moves.

The ideal candidate will have previous experience in a high-profile corporate environment and possess excellent communication and organizational skills. Join us for a fulfilling career where you can develop your strengths and be part of an inclusive culture.

Qualifications

• Previous experience of working within a high-profile corporate environment.
• Previous reception or hospitality experience would be beneficial.
• Knowledge of Facilities Management processes preferable.

Responsibilities

• Assess building maintenance issues by conducting weekly walks.
• Monitor stock levels and place orders with suppliers.
• Manage day-to-day mail-room operation and deliveries.

Skills

Previous experience in a corporate environment

IT Skills (Outlook, Excel, Word)

Excellent communication skills

Customer service background

Organisational skills

Job description

JLL empowers you to shape a brighter way.

Role Purpose

Reporting daily to the Assistant Facilities Manager or Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.

What this job involves

• Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
• Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
• Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.
• Managing internal moves within the building with the Facilities Manager.
• Working with Facilities Manager and Moves and Changes team to maintain floor plans.
• Assisting in setting up in‑house and external events as and when required.
• Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arranging for repairs to be carried out.
• Supporting the Assistant Facilities Manager as and when required regarding vendor management and Soft Service Support.
• Managing fire wardens and first aiders and assisting with scheduling training and refresher training as necessary.
• Upkeep and review of Manuals, Handbooks, Guidance notes etc.
• Cover Receptionist Role & Responsibilities when required.
• Understand primary responsibilities of Meeting and Events and support M&E Specialist when required.
• Manage day‑to‑day mail‑room operation, deliveries, enquiries, etc.
• Be aware of basic procedures, courier suppliers and all external key contacts.
• Manage mail‑related supplies stock and place order when needed.
• Other tasks and duties as required.

Sounds like you? To apply you need to be / have

• Previous experience of working within a high‑profile corporate environment.
• Previous reception or hospitality experience would be beneficial.
• Pro‑active and hands‑on – happy to support other team members.
• Knowledge of Facilities Management processes preferable.
• IT Skills, Outlook, Excel, Word.
• Professional, friendly and welcoming attitude.
• Good attention to detail.
• Ability to show initiative.
• Excellent communication skills.
• Organisational skills and the ability to prioritise a busy workload.
• Customer service background essential.

What you can expect from us

• You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like‑minded people work naturally together to achieve great things.
• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
• Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Location

On‑site – Dubai, ARE

Equal Opportunity Employer

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.