Facilities Operations Coordinator

GALADARI BROTHERS CO. L.L.C; United Arab Emirates; On-site; AED 8,000 - 14,000; Full time

Job summary

Tanqeeb is seeking an Administrative/Facilities Coordinator to provide day-to-day support for the Facilities Department. You will coordinate with internal teams and suppliers, handle documentation, and assist with maintenance scheduling and reporting.

The role requires 2–4 years in an admin/coordination setting, strong MS Office skills, and excellent organizational abilities. UAE experience is preferred. On-site role in Abu Dhabi, UAE.

Qualifications

• 2–4 years of experience in an administrative or coordination role.
• Good knowledge of MS Office, particularly Excel and Word.
• Strong communication and coordination skills.
• Able to manage multiple tasks and meet deadlines.
• Good attention to detail and record-keeping.

Responsibilities

• Provide day-to-day administrative support to the Facilities Department.
• Coordinate with internal departments on facility-related requests and maintenance.
• Prepare purchase requests, invoices, quotations, and related documents.
• Coordinate with suppliers and service providers for facility services.
• Track maintenance requests and service activities to ensure timely completion.
• Maintain contracts, service agreements, and supplier information.
• Assist in tracking departmental expenses, invoices, and payments.
• Prepare reports, trackers, and presentations for Facilities activities.
• Schedule meetings, inspections, and maintenance visits.
• Handle emails and documentation related to Facilities operations.
• Support premises requirements for offices, showroom, and workshops.
• Maintain confidentiality of departmental information.

Skills

Communication skills

Coordination abilities

Organizational skills

Multitasking

Attention to detail

Education

Business Administration / Office Administration

Tools

MS Office (Excel/Word)

Job description

Tanqeeb is seeking an Administrative/Facilities Coordinator to provide day-to-day support for the Facilities Department. You will coordinate with internal teams and suppliers, handle documentation, and assist with maintenance scheduling and reporting.

The role requires 2–4 years in an admin/coordination setting, strong MS Office skills, and excellent organizational abilities. UAE experience is preferred. On-site role in Abu Dhabi, UAE.