Facilities Coordinator

Jones Lang LaSalle; Dubai; On-site; AED 80,000 - 100,000; Full time

Job summary

Jones Lang LaSalle is seeking a Facilities Coordinator in Dubai to ensure effective building maintenance and handle internal space management. Responsibilities include assessing maintenance issues, managing internal moves, and maintaining floor plans.

The ideal candidate will have experience in a corporate environment, excellent communication skills, and a proactive approach. Additional responsibilities include managing mail-room operations and providing support for events.

Qualifications

• Previous experience in a high-profile corporate environment.
• Pro-active and hands-on attitude with team support.
• Excellent communication and organizational skills.

Responsibilities

• Assess building maintenance issues with weekly inspections.
• Manage internal moves and assist with team relocations.
• Oversee mail-room operations and manage supplies.

Skills

Communication skills

Customer service background

Organizational skills

Knowledge of facilities management

IT skills: Outlook, Excel, Word

Job description

Responsibilities

• Assess building maintenance issues by conducting weekly walks and recording findings.
• Work with the Facilities Manager and Moves and Changes team to address internal space requirements and assist with team moves.
• Monitor stock levels of stationery and consumables used by employees and place orders with suppliers.
• Manage internal moves within the building with the Facilities Manager.
• Maintain floor plans.
• Assist in setting up in house and external events as and when required.
• Report defective H&S equipment to the respective person and arrange for repairs.
• Support the Assistant Facilities Manager with vendor management and soft service support.
• Manage fire wardens and first aiders, scheduling training and refresher training as necessary.
• Oversee the upkeep and review of manuals, handbooks, guidance notes, etc.
• Cover receptionist role responsibilities when required.
• Manage day-to-day mail-room operations, deliveries and enquiries.
• Manage mail-related supplies stock and place orders when needed.
• Perform other tasks and duties as required.

Qualifications / Requirements

• Previous experience of working within a high-profile corporate environment.
• Previous reception or hospitality experience beneficial.
• Pro-active and hands-on, happy to support other team members.
• Knowledge of facilities management processes preferable.
• IT skills: Outlook, Excel, Word.
• Professional, friendly and welcoming attitude.
• Good attention to detail.
• Ability to show initiative.
• Excellent communication skills.
• Organizational skills and the ability to prioritize a busy workload.
• Customer service background essential.

Benefits

You will join an entrepreneurial inclusive culture. Our total rewards program reflects our commitment to supporting your career aspirations, recognition, wellbeing, benefits and pay. You have the opportunity to develop your strengths across a range of varied experiences.

EEO Statement

JLL is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, you may email us at HRSCLEMAIL ADDRESS.