Facilities Coordinator

Uowdubai; Dubai; On-site; AED 180,000 - 280,000; Full time

Benefits offered by this job

Medical insurance

Annual leave—25 days

Job summary

The University of Wollongong in Dubai (UOWD) seeks a proactive Facilities Coordinator to support day-to-day operation, maintenance, safety, and sustainability of our Knowledge Village campus. This role blends facilities operations with stakeholder coordination and event support.

You will work with internal departments, contractors, and authorities to ensure safe, efficient, and fully functional environments for students, staff, and visitors, with a focus on service excellence.

Qualifications

• Diploma in Facilities Management or Engineering or related discipline.
• Minimum 8 years’ relevant experience in facilities operations, maintenance, or building services.
• Strong knowledge of UAE facilities management practices, HSE requirements, and regulatory compliance.
• Experience operating building technologies such as BMS, access control, CCTV, or related systems.
• Experience coordinating contractors, vendors, and service providers.
• Customer-service mindset with a proven commitment to delivering a positive user experience.

Responsibilities

• Coordinate and monitor preventive and reactive maintenance across MEP systems to keep campus infrastructure operational.
• Oversee facilities support services including cleaning, security, pest control, landscaping and campus support.
• Manage facilities-related service requests with efficient response times for campus users.
• Operate and support building systems including BMS, lighting controls, access control, and CCTV infrastructure.
• Administer facilities inventory and stores, ensuring stock accuracy and procurement compliance.
• Support setup and execution of university events, including venue preparation and catering arrangements.
• Coordinate university vehicle requirements and ensure documentation remains compliant and up to date.
• Contribute to campus safety initiatives, risk assessments, and safety audits.

Skills

Facilities operations

Maintenance coordination

Safety compliance

Vendor coordination

Customer service

Education

Diploma in Facilities Management

Engineering (related discipline)

Tools

BMS

CCTV

Access control

MS Office

Job description

The University of Wollongong in Dubai (UOWD) is seeking a proactive and service-oriented Facilities Coordinator to support the day-to‑day operation, maintenance, safety, and sustainability of our Knowledge Village campus. This is an excellent opportunity for an experienced facilities professional who enjoys a varied role that combines facilities operations, technical systems, stakeholder coordination, event support, health and safety, and service excellence.

As a key member of the Facilities team, you will ensure that our learning and working environments remain safe, efficient, fully operational, and responsive to the needs of students, staff, and visitors. You will work closely with internal departments, contractors, service providers, landlords, and regulatory authorities to deliver high-quality facilities services across campus.

Experience in educational campuses, commercial buildings, hospitality, healthcare, or large mixed‑use facilities environments is highly desirable.

Key Accountabilities

Coordinate and monitor preventive and reactive maintenance activities across mechanical, electrical, and plumbing (MEP) systems to ensure campus infrastructure remains fully operational.

Oversee and coordinate facilities support services, including cleaning, security, pest control, landscaping, and general campus support activities.

Manage facilities‑related service requests and help maintain efficient service response times for campus users.

Operate and support building systems including Building Management Systems (BMS), lighting controls, access control systems, and CCTV infrastructure.

Administer facilities inventory and stores, ensuring stock accuracy, replenishment, and compliance with procurement procedures.

Support the setup and execution of internal and external university events, including venue preparation and approved catering arrangements.

Coordinate transportation requirements and ensure university vehicles and associated documentation remain compliant and up to date.

Contribute to campus safety initiatives, emergency preparedness activities, risk assessments, and safety audits.

Deliver document and administrative support services, including stationery management, courier coordination, printing, scanning, and document preparation services.

Liaise with the landlord, TECOM, contractors, and relevant authorities to obtain approvals, coordinate maintenance activities, and secure permits for events and refurbishment works.

Qualifications and Experience

Education:

Diploma in Facilities Management, Engineering, or a related discipline.

Minimum 8 years’ relevant experience in facilities operations, maintenance, or building services.

Strong knowledge of UAE facilities management practices, HSE requirements, and regulatory compliance.

Working knowledge of mechanical, electrical, and plumbing systems.

Experience operating building technologies such as BMS, access control, CCTV, or related building systems.

Experience coordinating contractors, vendors, and service providers.

A strong customer‑service mindset with a proven commitment to delivering a positive user experience.

Proficiency in Microsoft Office and facilities management software.

Preferred Attributes:

Initiative and a proactive approach to identifying and resolving issues.

Strong ownership and accountability.

The ability to remain calm and effective under pressure and during emergencies.

Adaptability in a dynamic environment with evolving systems and priorities.

Excellent interpersonal and stakeholder‑management skills.

Effective planning, organisation, and time‑management capabilities.

Working Arrangements

Based primarily at the UOWD Campus in Dubai Knowledge Village.

8:00 AM – 4:00 PM

10:00 AM – 6:00 PM

Occasional travel within the UAE may be required to support university events.

Compensation and Benefits

UOWD offers a competitive and comprehensive employment package designed to attract and retain high‑quality professional staff. The package for this role includes:

Competitive tax‑free salary, commensurate with qualifications and experience

Comprehensive medical insurance for the employee (and eligible dependents, subject to policy)

Annual leave entitlement of 25 working days

Public holidays as per the UAE calendar

End‑of‑service gratuity, in accordance with UAE Labour Law

Access to a stable, well‑governed working environment within a reputable international university

Opportunities to contribute to institutional improvement, automation initiatives, and professional development

UOWD is an equal opportunity employer that attracts, develops, motivates, empowers, and retains a diverse workforce.