Events Coordinator

Uowdubai; Dubai; On-site; AED 220,345 - 293,793; Full time

Benefits offered by this job

Competitive tax-free salary

Comprehensive medical insurance

Annual leave entitlement of 25 days

Public holidays as per UAE calendar

End-of-service gratuity

Job summary

An international university in Dubai is seeking an enthusiastic Events Coordinator to support the planning and delivery of various university events. This role includes responsibilities such as event conceptualisation, logistics management, and stakeholder engagement. The ideal candidate will have at least 3 years of experience in event coordination, strong communication skills, and the ability to manage multiple priorities effectively. They will benefit from a competitive salary package, comprehensive medical insurance, and annual leave entitlement.

Qualifications

• Minimum 3 years’ experience in event planning or coordination.
• Strong project management and organisational skills.
• Excellent communication and stakeholder management capabilities.

Responsibilities

• Conceptualise, plan, and deliver a range of events including academic conferences and graduations.
• Manage event registration processes and attendee communications.
• Liaise with faculty, administrators, and vendors to ensure successful event execution.

Skills

Event planning

Project management

Communication

Stakeholder management

Problem-solving

Tools

Event registration systems

Job description

About Student Life at UOWD

Student Life Department plays a central role in shaping the holistic student experience at UOWD. Working closely with academic schools, professional services, alumni, and external partners, the department delivers programs and initiatives that foster student engagement, community building, leadership development, and institutional pride.

Student Life is responsible for planning and delivering a wide range of university‑wide activities, including student engagement events, academic conferences, guest lectures, alumni activities, executive education events, and milestone celebrations such as graduation. The department acts as a key connector across the University, ensuring events reflect UOWD’s values, enhance campus vibrancy, and strengthen relationships with internal and external stakeholders.

About the Role

UOWD is seeking a highly organised and enthusiastic Events Coordinator to support the planning, coordination, and delivery of a diverse portfolio of university events. The role is central to the Student Life team and contributes directly to events that support the University’s mission, brand, and community engagement.

The Events Coordinator is responsible for end‑to‑end event delivery, from concept development and promotion through to logistics, stakeholder coordination, risk management, and post‑event evaluation. This role requires close collaboration with internal departments, students, faculty, alumni, vendors, and external partners.

Key Responsibilities

Event Planning & Delivery

• Conceptualise, plan, and deliver a range of university events including academic conferences, executive training programs, guest lectures, student and alumni events, and ceremonial events such as graduation
• Define event objectives, develop detailed timelines, and ensure delivery within agreed timeframes
• Coordinate venues, catering, audio‑visual requirements, speakers, performers, and event themes where applicable

Event Promotion

• Partner with the University’s Marketing team to promote events across appropriate communication channels
• Support the development of event collateral and manage event registration pages
• Track promotional effectiveness and engagement levels

Logistics & Operations

• Manage event registration processes and attendee communications
• Coordinate transportation, guest accommodation (where required), setup and breakdown of event spaces
• Troubleshoot and resolve issues during events to ensure a seamless attendee experience
• Develop and track event budgets, ensuring expenses remain within approved allocations
• Work with the Procurement team to source vendors and service providers in line with university procedures

Stakeholder Engagement

• Liaise with faculty, administrators, student organisations, alumni, vendors, and external partners
• Maintain strong working relationships and ensure timely communication before, during, and after events
• Conduct post‑event evaluations and prepare reports outlining outcomes and improvement opportunities
• Ensure all events comply with university policies, regulatory requirements, and safety standards
• Conduct risk assessments and support contingency planning for events

Qualifications, Experience & Skills

• Minimum 3 years’ experience in event planning or coordination
• Strong project management and organisational skills
• Excellent communication and stakeholder management capabilities
• Experience using event registration systems and relevant event technologies
• Familiarity with large‑scale or ceremonial events
• Highly enthusiastic, proactive, and driven
• Strong integrity and professional judgement
• Creative problem‑solver with attention to detail
• Able to manage multiple priorities under pressure
• Resilient, adaptable, and collaborative

Benefits

• Competitive tax‑free salary, commensurate with qualifications and experience
• Comprehensive medical insurance for the employee (and eligible dependents, subject to policy)
• Annual leave entitlement of 25 working days
• Public holidays as per the UAE calendar
• End‑of‑service gratuity, in accordance with UAE Labour Law
• Access to a stable, well‑governed working environment within a reputable international university
• Opportunities to contribute to institutional improvement, automation initiatives, and professional development

UOWD is an equal opportunity employer that attracts, develops, motivates, empowers, and retains a diverse workforce.