F&B Cost Control Assistant

Bateel International; Dubai; On-site; AED 78,000 - 100,000; Full time

Job summary

Bateel International is seeking an F&B Cost Control Assistant in Dubai to support inventory control, stock movement monitoring, item master maintenance, and cost control activities across café operations.

You will ensure inventory accuracy, process stock transactions, and coordinate with procurement and finance to support accurate food costing and efficient operations.

Qualifications

• 2–4 years of experience in inventory, cost control, finance, or store accounting.
• Experience with ERP systems (Dynamics NAV/BC, SAP, Oracle).
• Strong knowledge of Excel and reporting tools.
• Good analytical, numerical, and reconciliation skills.

Responsibilities

• Maintain and administer the item master by creating new item codes and ensuring information accuracy.
• Process and monitor all inventory transactions, including transfers and stock movements.
• Ensure timely posting of inventory transactions in the ERP system and investigate discrepancies.
• Compile, maintain, and reconcile inventory records related to stock quantities, values, and movements.
• Prepare inventory-related reports including variances, slow-moving inventory, and stock balances.

Skills

Inventory management

Cost control

Financial analysis

Analytical thinking

Excel

Education

Bachelor's degree in Accounting/Finance/Commerce or related discipline

Tools

Microsoft Dynamics NAV/Business Central

SAP

Oracle

Excel

Job description

The F&B Cost Control Assistant is responsible for supporting inventory control, stock movement monitoring, item master maintenance, cost control activities, and operational coordination across café operations. The role ensures inventory accuracy, timely processing of stock transactions, compliance with company policies, and effective communication with operational departments to support efficient business operations.

Key Accountabilities:

• Maintain and administer the item master by creating new item codes, activating items, and ensuring item information is accurate and up to date.
• Process and monitor all inventory transactions, including inter-café stock transfers, transfer returns, stock adjustments, and stock movement postings.
• Ensure timely and accurate posting of inventory transactions in the ERP system and investigate any discrepancies.
• Compile, maintain, and reconcile inventory records relating to stock quantities, values, sales, transfers, and other inventory movements.
• Verify inventory data against physical stock counts and process necessary adjustments after appropriate review and approval.
• Prepare inventory variance reports, investigate stock discrepancies, and coordinate with operations to identify and resolve variances.
• Coordinate inventory counting activities and ensure inventory records are accurately updated following stock counts.
• Review inventory movements, monitor stock availability, and maintain accurate inventory balances across all café locations.
• Coordinate with chefs and relevant departments to update recipes, bill of materials (BOM), and standard costing to ensure accurate food cost calculations.
• Assist in maintaining standard food cost data by ensuring recipes and ingredient costs are current and accurately reflected in the system.
• Prepare inventory-related reports, including stock balances, variances, damaged items, shortages, obsolete stock, and slow-moving inventory for management review.
• Monitor product depletion levels and coordinate with operations and procurement to ensure timely replenishment of inventory.
• Perform vendor statement reconciliations and assist in resolving discrepancies with suppliers and internal stakeholders.
• Coordinate local purchase requirements with procurement, operations, and other relevant departments to ensure timely processing and proper inventory recording.
• Review inventory transactions to ensure compliance with company policies, procedures, and internal controls.
• Support loss prevention initiatives by identifying inventory risks, reporting irregularities, and recommending corrective actions.
• Communicate effectively with café operations regarding inventory issues, stock transfers, ordering concerns, delivery discrepancies, and provide timely resolutions.
• Assist in the preparation of periodic management reports related to inventory, food cost, stock movements, and operational performance.
• Maintain proper documentation and filing of inventory records, supporting documents, and approvals for audit purposes.
• Support internal and external audits by providing accurate inventory records and responding to audit queries.
• Work closely with Finance, Operations, Procurement, Warehouse, and Culinary teams to ensure efficient inventory management and effective cost control.

Lives and Advocates the Bateel Values:

• Quality
• Authenticity
• Integrity

Experience requirement

• 2–4 years of experience in inventory, cost control, finance, or store accounting, preferably within the Food & Beverage, Hospitality, or Retail industry.
• Good understanding of inventory management principles and food cost control.
• Experience working with ERP systems (Microsoft Dynamics NAV/Business Central, SAP, Oracle, or similar).
• Strong knowledge of Microsoft Excel and reporting tools.
• Good analytical, numerical, and reconciliation skills.

Qualification and Licenses requirement:

• Bachelor's degree in Accounting, Finance, Commerce, Supply Chain, or a related discipline.
• Strong communication, organizational, and problem-solving skills.
• Knowledge in basic accounting