Expeditor

Archirodon Group N.V; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Archirodon Group N.V in Abu Dhabi is seeking an Expeditor to ensure timely delivery of materials, equipment and vendor documentation for Oil & Gas EPC project execution. You will follow up with suppliers, monitor fabrication progress and documentation, and coordinate with internal stakeholders to keep procurement and project schedules on track.

Responsibilities include PO follow-up, vendor documentation, internal coordination with Engineering and QA/QC, and reporting with ERP updates.

Qualifications

• Bachelor's degree in Engineering, Supply Chain, Business or related field is required.
• Extensive expediting experience in EPC projects is required (oil & gas preferred).
• Strong communication, planning and organizational skills are essential.

Responsibilities

• Oversee all assigned Purchase Orders from award to final delivery.
• Gather production schedules, fabrication updates and delivery forecasts from vendors.
• Maintain regular contact with suppliers via emails, calls and meetings.
• Identify delays early, assess potential impacts and escalate major concerns to Procurement/Project managers.
• Track vendor document requirements and ensure timely submission of drawings, data sheets, procedures and QA documents.
• Coordinate with Engineering Document Control and QA/QC to keep review cycles moving.

Skills

Communication

Problem solving

Planning

Organization

Education

Bachelor's degree in Engineering, Supply Chain, Business, or related field

Tools

SAP

Oracle

Infor

Job description

Roles & Responsibilities:

The Expeditor ensure the timely delivery of materials equipment and vendor documentation required for Oil & Gas EPC project execution. The Procurement Expeditor follows up with suppliers monitors fabrication progress and documentation submission highlights delays and coordinates with internal stakeholders to keep procurement and project schedules on track.

PO Follow-Up:

• Oversee all assigned Purchase Orders from the moment they are awarded until final delivery.
• Gather production schedules fabrication updates and delivery forecasts from vendors.
• Stay in regular contact with suppliers through emails calls and meetings.
• Identify delays early assess potential impacts and elevate major concerns to the Procurement Manager or Project Procurement Manager.

Vendor Documentation:

• Track all Vendor Document Requirements based on the Material Requisition and PO.
• Ensure vendors submit drawings data sheets procedures and quality documents on time.
• Coordinate closely with Engineering Document Control and Quality to keep the review cycle moving.

Internal Coordination:

• Work with Engineering to resolve technical questions or deviations that might affect progress.
• Coordinate inspections FATs and quality document reviews with QA/QC.
• Assist Logistics with dispatch planning shipping documentation and customs preparation.
• Support site teams with accurate and updated delivery timelines.

Reporting & Records:

• Prepare weekly and monthly expediting status updates.
• Maintain progress tracking sheets and project dashboards.
• Update ERP systems with expected delivery dates shipment details and progress information.
• Keep full documentation of communication updates and delays.

Vendor Engagement:

• Join kick-off meetings pre-inspection meetings and vendor progress reviews.
• Visit vendor shops when needed to confirm fabrication progress especially for critical or long-lead items.
• Submit written reports outlining progress risks and recommended recovery actions.

Compliance & Performance:

• Ensure vendor activities comply with project specifications QA/QC requirements and PO terms.
• Track and document vendor performance for future evaluations.
• Support the resolution of NCRs technical issues or logistics delays.

Desired Candidate Profile

• Bachelors degree in Engineering Supply Chain Business or a related field.
• 37 years of expediting experience in EPC projects ideally in Oil & Gas.
• Knowledge of mechanical electrical instrumentation piping or structural fabrication.
• Familiarity with ERP systems like SAP Oracle or Infor.
• Strong understanding of procurement workflows and manufacturing processes.
• Ability to read engineering drawings and understand technical documents.
• Knowledge of NDE welding assembly testing and international shipping.
• Strong communication problem-solving planning and organization.
• Ability to work under pressure on multiple priorities.

We are someone who:

• Organized committed and hard worker
• Strong interpersonal skills and a team player with high attention to details
• An analytical thinker
• A results driven person combined with problem solving techniques
• Report writing and communication skills

Whatsin it for you:

Expat package is on the shelf yet the real joy comes from being a member of smart and passionate teams within an international leading EPC Group on a mission that matters. We create mega construction projects - literally around the globe - with meaningful impact on the local communities for the years to come. At Archirodon you will find a proud productive and human-centric culture caring for and building on our people and their development!

Additional Information :

Depending on the nature of the position and its associated compliance risk level a background check on your profile may be carried out.

Remote Work :

No

Employment Type :

Full-time