Executive Support & Calendar Maestro

Tanqeeb; Dubai; On-site; AED 89,000 - 156,000; Full time

Job summary

Tanqeeb in Dubai seeks a highly organized Personal Assistant to provide comprehensive administrative and executive support. You will manage calendars, coordinate meetings, prepare agendas, and handle correspondence while maintaining confidentiality and high attention to detail.

The role involves arranging travel, organizing documents, supporting reporting and presentations, and collaborating with internal teams and external partners to ensure timely delivery of tasks and smooth daily operations.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, Communications, Office Administration, or a related field.
• Excellent organizational, administrative, and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office, Google Workspace, calendar management, and document organization tools.
• Strong attention to detail with excellent follow-up and task-management abilities.
• Ability to manage calendars, appointments, meetings, correspondence, and confidential documents professionally.
• Strong research, information-gathering, and problem-solving skills.
• Ability to prioritize multiple tasks and adjust efficiently to changing requirements.
• Good interpersonal and communication skills with the ability to interact professionally with different stakeholders.
• High level of discretion, confidentiality, integrity, and reliability.
• Ability to prepare professional documents, reports, presentations, and summaries.
• Strong ability to work independently while providing effective administrative support.
• Proactive, adaptable, responsive, and highly organized with a strong sense of responsibility.

Responsibilities

• Manage calendars, appointments, and meetings.
• Prepare agendas, reports, and summaries.
• Coordinate travel and appointments and handle correspondence.
• Organize documents and maintain records.
• Conduct basic research and information gathering.
• Coordinate with internal teams, clients, suppliers, and other stakeholders.
• Prioritize tasks and follow up on important items.
• Handle confidential information with discretion.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Microsoft Office

Google Workspace

Calendar management

Document organization

Attention to detail

Follow-up

Task management

Research

Information gathering

Problem solving

Prioritization

Interpersonal skills

Discretion

Independence

Proactive

Adaptable

Education

Bachelor's degree or Diploma

Tools

Microsoft Office

Google Workspace

Job description

Tanqeeb in Dubai seeks a highly organized Personal Assistant to provide comprehensive administrative and executive support. You will manage calendars, coordinate meetings, prepare agendas, and handle correspondence while maintaining confidentiality and high attention to detail.

The role involves arranging travel, organizing documents, supporting reporting and presentations, and collaborating with internal teams and external partners to ensure timely delivery of tasks and smooth daily operations.