Executive Secretary

Boundless Consulting; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

Boundless Consulting is assisting a large tech conglomerate in Dubai to hire an Executive Secretary. You will manage the executive's calendar, arrange meetings, coordinate travel, and handle correspondence with discretion.

Fluent English and Russian (Arabic preferred) are required, with strong MS Office and ERP experience. You will maintain records, prepare reports, and support budgeting and supplier negotiations in a fast-paced environment.

Qualifications

• Proven experience as executive secretary or similar administrative role.
• Fluent in English and Russian, Arabic preferred.
• Proficient in MS Office and back-office software (ERP).
• Strong office management and basic accounting knowledge.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Skills

Executive support

Time management

Organizational skills

Communication

Negotiation

Integrity

Confidentiality

Education

Business administration degree

Tools

MS Office suite

ERP systems

Job description

About the job Executive Secretary

Opportunity #358

The Client:

A huge tech conglomerate that is at the edge of creating everyday technology that facilitates the lives of individuals and companies is looking to hire an Executive Secretary.

Responsibilities:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Requirements:

• Proven experience as executive secretary or similar administrative role
• Fluent in English and Russian, and preferably Arabic.
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field