Executive - Operations

AIT Worldwide Logistics, Inc.; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

AIT Worldwide Logistics is seeking an experienced Supply Chain & Marine Logistics Specialist to coordinate end-to-end activities across the GCC and Gulf region, including vessel spares, project cargo, customs, warehousing in JAFZA, and on-time deliveries.

You will work with vessel masters, port authorities, and customers to manage shipments, monitor KPIs, drive cost-reduction and service improvements, and ensure UAE customs and client requirements are met while adhering to HSE standards.

Qualifications

• Bachelor's degree in a related field such as Supply Chain, Logistics or Maritime Studies.
• 5–10 years in logistics, supply chain, freight forwarding, or marine operations.
• 2–3 years in supervisory or people management roles.
• Strong knowledge of international logistics, Incoterms, carrier contracts and rate mechanisms.
• Experience with JAFZA operations and UAE customs procedures.
• Exposure to marine logistics, vessel support, offshore logistics, or drydock operations.
• Proficiency with logistics platforms such as CargoWise.
• Experience serving offshore, oil & gas, marine, or shipyard customers.
• Familiarity with GCC port operations, drydock facilities and vessel husbandry services.
• Experience managing time-critical marine spare deliveries.

Responsibilities

• Coordinate inbound/outbound shipments for vessel spares, consumables, equipment, and project cargo.
• Manage supplier follow-up, shipment tracking, delivery schedules, and inventory visibility.
• Coordinate warehousing, packing, consolidation, and distribution within JAFZA.
• Monitor urgent vessel requirements to ensure on-time delivery.
• Maintain shipment records, IOR/EOR, operational reports, and KPI dashboards.
• Coordinate deliveries to vessels at ports, anchorages, and drydocks.
• Liaise with vessel masters, port authorities, and customers on status and schedules.
• Coordinate launch boat services, port passes, and marine service providers.
• Support project cargo movements related to repairs, upgrades, and offshore projects.
• Ensure compliance with UAE customs, JAFZA regulations and client requirements.

Skills

Incoterms

CargoWise

JAFZA experience

Vessel operations

Time-critical deliveries

Maritime logistics

UAE customs procedures

Supervisory experience

GCC port ops

Education

Bachelor's Degree in Supply Chain or related field

Tools

CargoWise

Job description

Introduction

Join us at AIT, where we believe every day presents an opportunity to make a global impact! We’re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction. Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver.® means when you come move the world with us! Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.

Overview

This role is responsible for coordinating and executing end-to-end supply chain and marine logistics activities supporting vessels, shipyards, and drydock operations across the GCC and Gulf region. The role ensures timely procurement, customs clearance, transportation, warehousing, vessel deliveries, and operational support while maintaining compliance with JAFZA, port, customs, and client requirements.

Responsibilities

Supply Chain Management

• Coordinate inbound and outbound shipments for vessel spares, consumables, equipment, and project cargo.
• Manage supplier follow-up, shipment tracking, delivery schedules, and inventory visibility.
• Coordinate warehousing, packing, consolidation, and distribution activities within JAFZA.
• Monitor critical and urgent vessel requirements to ensure on-time delivery.
• Maintain accurate shipment records, IOR/EOR, operational reports, and KPI dashboards.

Marine Logistics & Vessel Operations

• Arrange and coordinate deliveries to vessels at ports, anchorages, offshore locations, and drydocks.
• Liaise with vessel masters, agents, port authorities, and customers regarding shipment status and delivery schedules.
• Coordinate launch boat services, port passes, escort requirements, and marine service providers.
• Manage critical spares logistics and emergency deliveries to minimize vessel downtime.
• Support project cargo movements related to drydock repairs, vessel upgrades, and offshore projects.

Customs & Regulatory Compliance

• Coordinate JAFZA documentation, customs declarations, temporary imports, exports, and re-exports.
• Ensure compliance with UAE Customs, JAFZA regulations, and client-specific requirements.
• Prepare and validate shipping documents.
• Resolve customs-related issues and shipment exceptions.

Customer & Stakeholder Management

• Serve as the primary operational contact for assigned customers.
• Provide proactive shipment updates and exception management.
• Coordinate closely with warehouse, transport providers, customs brokers, and marine agents.
• Participate in operational review meetings and customer performance reviews.

Performance & Continuous Improvement

• Monitor shipment milestones and operational KPIs.
• Identify opportunities to reduce costs, improve lead times, and enhance service quality.
• Support implementation of SOPs and operational best practices.
• Ensure compliance with company HSE and quality standards.

Qualifications

• Bachelor's Degree in Supply Chain, Logistics, Maritime Studies, Business Administration, or related field.
• 5 to 10 years of experience in logistics, supply chain, freight forwarding, or marine operations.
• 2-3 years of supervisory or people‑management experience
• Strong understanding of international logistics, Incoterms, carrier contracts, and rate mechanisms.
• Experience handling JAFZA operations and UAE customs procedures.
• Exposure to marine logistics, vessel support, offshore logistics, or drydock operations.s.
• Strong system proficiency, including CargoWise or similar logistics platforms
• Experience supporting offshore, oil & gas, marine, or shipyard customers.
• Knowledge of GCC port operations, drydock facilities, and vessel husbandry services.
• Experience managing time-critical marine spare deliveries.

  About AIT Worldwide

  AIT Worldwide Logistics is a global freight forwarder that helps its customers grow by expanding access to markets all over the world where they can sell and/or procure raw materials, components, and finished goods. For more than 40 years, the America’s-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, food, government, healthcare, high-tech, industrial and life sciences. Backed by scalable, user-friendly technology, AIT’s flexible business model customizes door-to-door deliveries via sea, air, ground, and rail—on time and on budget. With expert teammates staffing more than 100 worldwide locations in Asia, Europe, India, and North America, AIT’s full-service options also include customs clearance, warehouse management and white glove services. Learn more about AIT Worldwide Logistics, our culture and core values in action here.

  AIT Worldwide Logistics is an Equal Opportunity Employer – M/F/Veterans/Disabled. If you are unable to apply online due to a disability, contact Human Resources at 630-766-8300 ext 5218.

  What AIT Can Offer You

  In addition to base compensation, AIT offers a growing suite of competitive benefits to help our teammates realize their full financial, well-being, personal and professional potential.

  AIT Worldwide Logistics benefits available across all global markets

  • Vacation/holiday time
  • Global employee support program
  • Mindfulness tools
  • Professional development
  • Company events and gatherings
  • Five paid volunteer hours through ourAIT Caresprogram

  Our competitive employee benefits packages may vary by region and country.