Executive Office & Operations Coordinator

Vanderlande Industries B.V.; Dubai; On-site; AED 89,000 - 156,000; Full time

Job summary

Vanderlande Industries B.V. in Dubai is seeking an experienced Office Manager to provide comprehensive administrative, organizational, and communication support to managers and teams.

The role ensures efficient daily operations, accurate documentation, and professional coordination across departments. The successful candidate will manage calendars, draft communications, handle travel arrangements, maintain records, and contribute to continuous improvement of office processes, while safeguarding

Qualifications

• Bachelor's degree in business administration, Office Administration, Management, or related field, or equivalent experience.
• Several years of experience in secretarial, executive support, office administration, or management support roles.
• Experience supporting management teams and senior leaders in a professional business environment.
• Experience managing multiple priorities while maintaining quality and confidentiality.
• Knowledge of administrative governance, governance and office management practices.
• Strong business communication and correspondence standards.
• Records management and document control principles.
• Meeting coordination and event planning.

Responsibilities

• Provide comprehensive administrative and documentation support.
• Manage calendars, appointments, and meeting schedules; coordinate logistics.
• Serve as the first point of contact for internal and external stakeholders; filter and distribute communications.
• Coordinate travel arrangements and event logistics; support onboarding of new employees.
• Identify inefficiencies and propose improvements to administrative processes and tools.

Skills

Organizational skills

Communication

Confidentiality

Proactive support

Education

Bachelor's degree in business administration

Job description

Vanderlande Industries B.V. in Dubai is seeking an experienced Office Manager to provide comprehensive administrative, organizational, and communication support to managers and teams.

The role ensures efficient daily operations, accurate documentation, and professional coordination across departments. The successful candidate will manage calendars, draft communications, handle travel arrangements, maintain records, and contribute to continuous improvement of office processes, while safeguarding