Executive Assistant to VP, Special Projects

Atlantis Resorts; Dubai; On-site; AED 134,000 - 201,000; Full time

Benefits offered by this job

Health insurance

Annual flights home

Life insurance

Discounted rates at Kerzner properties

Job summary

Atlantis Dubai is seeking an experienced Administrative Assistant to support the VP, Special Projects. The role involves managing calendars, coordinating complex meetings, and handling sensitive communications with discretion.

You will liaise with internal teams and external partners, arrange travel and visas, and prepare meeting materials. A university degree and 3+ years of relevant experience are required, with a strong command of English and excellent organizational skills.

Qualifications

• University degree required or equivalent.
• 3+ years of relevant administrative experience.
• Ability to maintain a high level of confidentiality.
• Strong command of spoken and written English.
• Superior organizational and time-management skills.
• Meticulous attention to detail.

Responsibilities

• Provide high-level administrative support to the VP, Special Projects.
• Manage calendar and coordinate complex executive meetings with internal and external parties.
• Handle incoming/outgoing communications and organize email correspondence.
• Liaise between the team and other departments.
• Organize meetings, conference calls, and prepare materials for VP meetings.
• Arrange travel, visas, reimbursements, and related forms.
• Assist with procurement, POs, and office admin tasks as needed.

Skills

Office administration

Calendar management

Travel coordination

English communication

Confidentiality

Education

University degree

Tools

MS Office

Job description

Atlantis Dubai is seeking an experienced Administrative Assistant to support the VP, Special Projects. The role involves managing calendars, coordinating complex meetings, and handling sensitive communications with discretion.

You will liaise with internal teams and external partners, arrange travel and visas, and prepare meeting materials. A university degree and 3+ years of relevant experience are required, with a strong command of English and excellent organizational skills.