Executive Assistant to the CTO (UAE National)

Parkin; Dubai; Presencial; AED 240.000 - 360.000; Tempo integral

Resumo da vaga

Parkin in Dubai is seeking an Executive & Administrative Support professional to assist the CTO with calendar management, travel arrangements, and confidential correspondence. You will coordinate with IT, security, finance, HR, and other departments to track priorities and ensure timely completion of actions.

You’ll also help prepare dashboards and reports for technology initiatives, support governance activities, and maintain organized documentation for contracts and policies.

Responsabilidades

• Manage the CTO’s calendar, meetings, appointments, and travel arrangements.
• Act as the primary point of contact between the CTO and internal and external stakeholders.
• Prepare meeting agendas, presentations, reports, and briefing materials for executive and board-level meetings.
• Draft, review, and manage official correspondence, emails, and documents on behalf of the CTO.
• Maintain the confidentiality of sensitive information, strategic plans, and technology-related matters.
• Coordinate with IT, Digital, Cybersecurity, Finance, HR, and other departments on behalf of the CTO.
• Track action items, follow up on deliverables, and ensure timely completion of assigned tasks.
• Support governance activities, including committee meetings, project reviews, and steering committee meetings.
• Organize workshops, technology forums, and leadership meetings as required.
• Monitor and follow up on key priorities and strategic initiatives assigned by the CTO.
• Maintain organized filing and documentation systems for contracts, policies, project updates, and technology-related documents.
• Assist in preparing dashboards, KPIs, and progress reports related to technology initiatives.
• Support budget tracking, vendor documentation, and approval processes related to the CTO’s office.
• Ensure proper documentation and follow-up of meeting outcomes, decisions, and assigned action items.

Descrição da vaga

1. Executive & Administrative Support

• Manage the CTO’s calendar, meetings, appointments, and travel arrangements.

• Act as the primary point of contact between the CTO and internal and external stakeholders.

• Prepare meeting agendas, presentations, reports, and briefing materials for executive and board-level meetings.

• Draft, review, and manage official correspondence, emails, and documents on behalf of the CTO.

• Maintain the confidentiality of sensitive information, strategic plans, and technology-related matters.

2. Coordination & Office Management

• Coordinate with IT, Digital, Cybersecurity, Finance, HR, and other departments on behalf of the CTO.

• Track action items, follow up on deliverables, and ensure timely completion of assigned tasks.

• Support governance activities, including committee meetings, project reviews, and steering committee meetings.

• Organize workshops, technology forums, and leadership meetings as required.

• Monitor and follow up on key priorities and strategic initiatives assigned by the CTO.

3. Reporting & Documentation

• Maintain organized filing and documentation systems for contracts, policies, project updates, and technology-related documents.

• Assist in preparing dashboards, KPIs, and progress reports related to technology initiatives.

• Support budget tracking, vendor documentation, and approval processes related to the CTO’s office.

• Ensure proper documentation and follow-up of meeting outcomes, decisions, and assigned action items.