Executive Assistant

First Abu Dhabi Bank; Abu Dhabi; On-site; AED 144,000 - 192,000; Full time

Job summary

First Abu Dhabi Bank is seeking a proactive Personal/Executive Assistant to provide full secretarial and administrative support to the SVP, ensuring confidentiality and smooth operations within the department.

You will manage the SVP's diary, coordinate meetings, prepare papers and minutes, draft replies, and act as the first point of contact for internal and external stakeholders. This role demands discretion, tact and strong organizational skills to enable strategic work.

Qualifications

• Bachelor’s Degree required.
• Experience providing high-level secretarial support to senior executives.
• Ability to manage confidential information and handle sensitive documents.

Responsibilities

• Provide a complete secretarial and administrative service to the SVP to facilitate smooth functioning of department processes.
• Observe confidentiality procedures and register and track accountable documentation.
• Provide time management/diary service for the SVP to ensure attendance at key meetings with required documents.
• Arrange meetings called by the SVP; draft agenda topics and prepare minutes.
• Provide efficient personal assistance and correspondence support; draft replies when appropriate.
• Act as first point of contact for internal and external parties and screen requests for prioritization.
• Prepare and compile papers, reports, presentations for meetings and discussions.
• Coordinate arrangements for visiting delegations including visas and logistics.
• Screen and respond to calls; follow up actions on behalf of the SVP.
• Assist in preparation of public relations activities and events; support brand guidelines.
• Review and improve office workflow processes to ensure smooth operations.

Skills

Secretarial

Diary management

Meeting coordination

Confidentiality

Communication

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

JOB PURPOSE:

Provide full secretarial and administrative support to the SVP in order to facilitate effective and smooth operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.

KEY ACCOUNTABILITIES:

• Provide a complete secretarial and administrative service to the SVP to facilitate the smooth functioning of the department / business unit processes and allow him / her to concentrate on mainstream activities.


• Observe confidentiality procedures and register and track accountable documentation to ensure security and control.


• Provide time management / diary service for the SVP to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.


• Arrange meetings called by the SVP. Draft the topics of the agenda and prepare minutes of meetings as required.


• Provide efficient personal assistance and correspondence support to SVP, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.


• Act as first point of contact for both internal and external parties who wish to contact or meet the SVP and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed by the SVP.


• Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.


• Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.


• Screen and respond to incoming calls for the SVP and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the SVP as instructed and as per procedures.


• Assist the SVP in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.


• Review, develop and improve on establish workflow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines.


• Perform other similar or related duties as required or assigned by the Line Manager.

MINIMUM QUALIFICATION:

• Bachelor’s Degree

About Us:

First Abu Dhabi Bank (FAB) is the largest bank in the UAE and one of the world's largest and safest financial institutions. We offer a comprehensive range of personal and private banking services, including credit cards, Islamic banking, investments, loans, and mortgages. Our commitment to excellence and innovation drives us to provide top-tier financial solutions to our clients.

Life at FAB:

Working at FAB means being part of a team of talented and passionate individuals with a shared vision to support the ambitions of our stakeholders to \"Grow Stronger.\" We embrace the needs of our customers across the globe with a sense of responsibility and confidence driven by extensive expertise that can only be delivered by an ambitious world-class organization

Career Development:

FAB offers unique career choices, a chance to innovate, craft solutions for the future, and express yourself in a performance-based culture that will unleash the best in you. Whether you are an experienced professional or just starting your career, FAB provides a range of learning and development initiatives to support all employees through training and skill development.

Our Values:

At FAB, we place our customers at the core of our activities, live our values each day in every way, celebrate achievements, and empower each other to deliver leading solutions. We have structured plans for the recruitment and career progression of Emirati talent to enable them to make a mark in the financial and banking sector both regionally and globaly that rewards your hard work and dedication.

Join our team and be part of a journey to shape the future of banking.