Executive Assistant to CEO — Strategy, Scheduling & Travel

ingotbrokers; Dubai; On-site; AED 134,000 - 223,000; Full time

Job summary

INGOT is seeking a proactive Personal Assistant to provide trusted executive support to the CEO of INGOT Group's performance/scale brands. You will manage calendars, coordinate travel, prepare board materials, and act as the primary liaison with senior teams and stakeholders.

The role requires discretion, impeccable English, and the ability to handle multiple priorities across two brands. Onsite in Dubai with standard hours and a focused, professional environment.

Qualifications

• Minimum 3+ years acting as EA/PA for C-suite executives.
• Excellent written and spoken English with professional correspondence skills.
• Outstanding organizational and time-management abilities across multiple priorities and teams.
• Ability to work autonomously with discretion and integrity.
• Strong stakeholder management and professional communication with senior leaders.

Responsibilities

• Manage the CEO’s calendar and priorities, coordinating meetings, travel, and cross-functional priorities with brand leadership teams.
• Act as the primary point of contact between the CEO and teams reporting to the CEO, following up on deliverables and decisions.
• Prepare, review, and consolidate board packs, performance reports, and briefing documents ahead of meetings with the Group Board and regulators.
• Draft and manage correspondence on the CEO’s behalf, ensuring confidentiality and appropriate prioritization.
• Attend meetings when required, take minutes, and ensure timely follow-up of action items.
• Coordinate domestic and international business travel logistics, including visas and accommodations.
• Track KPIs, active accounts, and milestones, flagging risks proactively.
• Research and prepare summaries to support the CEO’s strategic decisions.
• Represent the CEO professionally with internal teams, regulators, and stakeholders.

Skills

Executive support

Calendar management

Communication

Stakeholder management

Discretion and confidentiality

Autonomy

Time management

AI productivity tools

Education

Bachelor's degree in Business Administration

Tools

AI tools

Productivity software

Job description

INGOT is seeking a proactive Personal Assistant to provide trusted executive support to the CEO of INGOT Group's performance/scale brands. You will manage calendars, coordinate travel, prepare board materials, and act as the primary liaison with senior teams and stakeholders.

The role requires discretion, impeccable English, and the ability to handle multiple priorities across two brands. Onsite in Dubai with standard hours and a focused, professional environment.