Executive Assistant & Project Finance Coordinator

Dubai Investments Group; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Dubai Investments Group is seeking an Executive Assistant & financial coordinator to manage administration, liaise with government authorities, service providers, and support financial reporting and project controls. The role involves permits, NOCs, payments, and data tracking to ensure timely project delivery.

The ideal candidate will have 3–5 years in a similar role, strong communication and organizational skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, or related field.
• 3–5 years of experience in a similar role.
• Strong knowledge of UAE governmental procedures and regulations.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Ability to work independently and handle multiple tasks.
• Strong organizational and follow-up skills.
• Attention to detail and problem-solving abilities.
• Ability to interact effectively with authorities and service providers.
• Proactive and able to work under pressure.

Responsibilities

• Handle governmental permits and NOCs and ensure timely approvals.
• Coordinate contractor payments and payment processes with authorities.
• Liaise with telecom providers for necessary services and approvals.
• Assist in project handover with proper documentation and approvals.
• Maintain trackers and databases of costs and documentation.
• Assist in monthly cost reporting, budgeting, and DOA compliance.
• Prepare internal memos and project reports.
• Provide regular updates on permits, NOCs and related activities.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Problem solving

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

Dubai Investments Group is seeking an Executive Assistant & financial coordinator to manage administration, liaise with government authorities, service providers, and support financial reporting and project controls. The role involves permits, NOCs, payments, and data tracking to ensure timely project delivery.

The ideal candidate will have 3–5 years in a similar role, strong communication and organizational skills, and proficiency with Microsoft Office.