Executive Assistant & financial coordinator

Dubai Investments Group; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Dubai Investments Group is seeking an Executive Assistant & financial coordinator to manage administration, liaise with government authorities, service providers, and support financial reporting and project controls. The role involves permits, NOCs, payments, and data tracking to ensure timely project delivery.

The ideal candidate will have 3–5 years in a similar role, strong communication and organizational skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, or related field.
• 3–5 years of experience in a similar role.
• Strong knowledge of UAE governmental procedures and regulations.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Ability to work independently and handle multiple tasks.
• Strong organizational and follow-up skills.
• Attention to detail and problem-solving abilities.
• Ability to interact effectively with authorities and service providers.
• Proactive and able to work under pressure.

Responsibilities

• Handle governmental permits and NOCs and ensure timely approvals.
• Coordinate contractor payments and payment processes with authorities.
• Liaise with telecom providers for necessary services and approvals.
• Assist in project handover with proper documentation and approvals.
• Maintain trackers and databases of costs and documentation.
• Assist in monthly cost reporting, budgeting, and DOA compliance.
• Prepare internal memos and project reports.
• Provide regular updates on permits, NOCs and related activities.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Problem solving

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

Executive Assistant & financial coordinator

Trending

Job Description

Execute Administration work, Liaise with Authorities, Service Providers and financial assistance

Responsibilities

Governmental Permits and NOCs

• Handle and follow up on all governmental institution permits and NOCs.
• Manage and follow-up design NOCs and construction NOCs issued by utility and governmental authorities.
• Liaise with authorities/ service providers such as FEWA, DEWA (both electrical and water), Civil Defence, Dubai Municipality, Ras Al Khaimah Municipality, RERA, NAKHEEL, Dubai Land, and TARAKHEES.
• Ensure timely approval and resolution of any issues related to permits and NOCs and highlight in timely matter any issues that can jeopardize the project’s timeline.

Contractor Payments:

• Follow up on payments to all contractors.
• Manage payment processes through RERA and other relevant authorities.

Telecom and Other Service Provider Coordination and Follow-Up

• Coordinate with telecom service providers such as Etisalat and DU for necessary services and approvals.

Project Handover:

• Possess the ability and knowledge to interact with authorities during the handover of construction projects.
• Ensure all necessary documentation and approvals are in place for a smooth handover process.

Database Management

• Update and maintain trackers with relevant information and documentation.

Financial (quantity surveyor)

• Assist in the project control process and assist Head of department in preparing the monthly cost reports.
• Assist Head of department in following and organising the change management process for all running projects that requires weekly updates.
• Assist in monitoring the policy compliance and DOA requirements.
• Update the trackers for all bonds, insurances etc.
• Assist in preparation of the payment's certificates
• Update on the cost monthly report and updating the budget.
• Deal with the audit comments and make sure that the policy and procedures is implemented and followed.
• Deal with the finance team and update the project cashflows on monthly basis.
• Assist me in preparing the internal Memos.
• Assist the Head of department in preparation of the project reports.

Additional Duties

• Perform any other duties as requested by the direct manager.
• Provide regular updates and reports on the status of permits, NOCs, and other related activities

Qualifications

• Bachelor's degree in Business Administration, Public Administration, or a related field.
• Three to Five (3 - 5) years of working experience in similar role.
• Strong knowledge of UAE governmental procedures and regulations.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong organizational and follow-up skills.
• Attention to detail and problem-solving abilities.
• Ability to interact effectively with various authorities and service providers.
• Proactive and able to work under pressure.

Job Info

• Job Identification 8219
• Job Category Administration
• Posting Date 09/16/2026, 08:00 PM
• Apply Before 09/29/2026, 08:00 PM
• Degree Level Bachelor's Degree
• Job Schedule Full time
• Locations Dubai Investments Park, Dubai, 28171, AE