Executive Assistant & Office Operations Lead

W3Turn; Dubai; On-site; AED 89,000 - 156,000; Full time

Job summary

W3TURN Technologies in Dubai, UAE, is seeking a proactive Office Administrator & Executive Assistant to support the management team and daily operations. This on-site role requires strong organizational skills and comfort with AI-powered tools.

You will coordinate meetings, manage correspondence, prepare documents, and assist with basic financial tasks while maintaining confidentiality and driving efficient workflows.

Qualifications

• Experience in office administration, executive assistance, or similar role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Comfortable communicating with senior management.
• Proficiency with Microsoft Office and/or Google Workspace.
• Good understanding of AI tools and using ChatGPT in daily work.
• Ability to manage calendars, emails, and digital productivity tools.

Responsibilities

• Manage day-to-day office administration and smooth operations.
• Coordinate meetings, appointments, schedules, and follow-ups.
• Support management with administrative and operational tasks.
• Serve as coordination point between management, staff, suppliers, partners, and service providers.
• Prepare documents, reports, presentations, spreadsheets, and internal communications.
• Utilize AI tools to improve efficiency and workflows.

Skills

Organizational skills

Time-management

Communication skills

Interpersonal skills

AI tool familiarity (ChatGPT)

Independent working

English proficiency

Tools

Microsoft Office

Google Workspace

Job description

W3TURN Technologies in Dubai, UAE, is seeking a proactive Office Administrator & Executive Assistant to support the management team and daily operations. This on-site role requires strong organizational skills and comfort with AI-powered tools.

You will coordinate meetings, manage correspondence, prepare documents, and assist with basic financial tasks while maintaining confidentiality and driving efficient workflows.