Executive Assistant, Founder’s Office

applydubaijob.com; Dubai; Remote; AED 367,000 - 514,000; Full time

Job summary

Solace is seeking an experienced Executive Assistant to support its Founder’s Office, including Co-Founders and C-suite leaders. The role acts as a strategic partner to executives by managing priorities, improving operational efficiency, coordinating cross-functional initiatives, and ensuring strong organizational follow-through.

This high-trust position requires excellent judgment, discretion, anticipation of executive needs, and the ability to work effectively in a fast-changing

Qualifications

• 3+ years supporting senior executives; VP or C-suite experience preferred.
• Exceptional calendar management, organization, and prioritization skills.
• Strong written and verbal communication abilities.
• Professional and discreet handling of confidential information.
• Excellent project-management, execution, and follow-through skills.
• Ability to anticipate needs, solve problems independently, and meet deadlines.
• Comfortable working in a dynamic and rapidly changing environment.
• Strong interpersonal skills and cross-functional relationship-management abilities.
• Startup, healthcare, technology, legal, or complex-operations experience is preferred.

Responsibilities

• Manage complex calendars across multiple time zones.
• Prioritize meetings according to urgency and strategic importance.
• Protect executive time by managing scheduling conflicts and requests.
• Support leadership meetings, company events, offsites, and planning sessions.
• Attend meetings when needed, capture notes, track decisions, and follow up on action items.
• Draft and manage executive communications.
• Serve as a communication bridge among executives, internal teams, partners, vendors, and stakeholders.
• Review, summarize, and elevate important updates, risks, and business information.
• Prepare agendas, documentation, and action trackers for leadership routines.
• Develop systems, templates, and processes that improve executive productivity.
• Manage travel arrangements, itineraries, reservations, and expense reporting.
• Provide operational support during busy periods and organizational changes.

Skills

Calendar management

Executive support

Communication skills

Discretion/confidentiality

Project management

Problem solving

Time management

Interpersonal skills

Startup/Healthcare/Tech experience

Education

Bachelor’s degree

Job description

Job Title: Executive Assistant, Founder’s Office

Company: Solace

Industry: Healthcare Technology / Startup / Operations

Employment Type: Full Time — Remote

Location: United States — Remote

Experience: 3+ years supporting senior executives; VP or C-suite experience preferred

Qualification: Bachelor’s Degree, Diploma, or relevant certificate (estimated)

Salary: $100,000–$140,000 per year (estimated)

Eligibility: Applicants must be based in the United States

Role Overview

Solace is seeking an experienced Executive Assistant to support its Founder’s Office, including Co-Founders and C-suite leaders. The role acts as a strategic partner to executives by managing priorities, improving operational efficiency, coordinating cross-functional initiatives, and ensuring strong organizational follow-through.

This high-trust position requires excellent judgment, discretion, anticipation of executive needs, and the ability to work effectively in a fast-changing healthcare-technology environment.

Key Responsibilities

• Manage complex calendars across multiple time zones
• Prioritize meetings according to urgency and strategic importance
• Protect executive time by managing scheduling conflicts and requests
• Support leadership meetings, company events, offsites, and planning sessions
• Attend meetings when needed, capture notes, track decisions, and follow up on action items
• Draft and manage executive communications
• Serve as a communication bridge among executives, internal teams, partners, vendors, and stakeholders
• Review, summarize, and elevate important updates, risks, and business information
• Prepare agendas, documentation, and action trackers for leadership routines
• Develop systems, templates, and processes that improve executive productivity
• Manage travel arrangements, itineraries, reservations, and expense reporting
• Provide operational support during busy periods and organizational changes

Requirements

• 3+ years of experience supporting senior executives; VP or C-suite experience is preferred
• Exceptional calendar management, organization, and prioritization skills
• Strong written and verbal communication abilities
• Professional and discreet handling of confidential information
• Excellent project-management, execution, and follow-through skills
• Ability to anticipate needs, solve problems independently, and meet deadlines
• Comfortable working in a dynamic and rapidly changing environment
• Strong interpersonal skills and cross-functional relationship-management abilities
• Startup, healthcare, technology, legal, or complex-operations experience is preferred
• Applicants must be based in the United States