Executive Administrative Assistant

applydubaijob.com; Dubai; Remote; AED 257,000 - 367,000; Full time

Job summary

TENEX.AI is seeking a proactive Executive Administrative Assistant to support its leadership team in Scottsdale, Arizona. The role goes beyond traditional admin tasks, acting as a strategic partner to manage priorities, operations, and confidential information in a fast-paced startup environment.

The ideal candidate has at least 2 years of experience supporting executives, with strong Google Workspace skills and a track record of handling sensitive information with discretion.

Qualifications

• Minimum 2 years of experience supporting senior executives
• Fast-paced startup or technology-environment experience preferred
• Strong proficiency in Google Workspace: Gmail, Sheets, Docs, Slides, and Drive
• Excellent organizational skills and ability to manage multiple priorities
• Ability to handle sensitive company and personnel information with complete confidentiality
• Knowledge of executive calendar management, travel planning, and reporting

Responsibilities

• Manage complex, high-volume calendars for C-suite executives
• Resolve scheduling conflicts and organize meetings
• Coordinate domestic and international travel, including flights, accommodation, and transportation
• Use Google Workspace tools to create reports and maintain organized records
• Serve as a professional point of contact for internal teams and external stakeholders
• Support executive communications and cross-department coordination
• Assist with ad-hoc projects, operational processes, expense reporting, team events, and investor meetings
• Help develop operational processes and systems to support company growth

Skills

Time management

Organizational skills

Confidentiality

Stakeholder coordination

Problem solving

Education

Bachelor's degree in Business Administration / Management / Office Administration

Tools

Google Workspace

Gmail

Sheets

Docs

Slides

Drive

Job description

Job Title: Executive Administrative Assistant

Company: TENEX.AI

Industry: Artificial Intelligence / Cybersecurity Technology

Employment Type: Full Time — Remote

Location: Scottsdale, Arizona, United States — Remote

Experience: Minimum 2 years supporting senior executives; startup or technology experience preferred

Qualification: Bachelor’s Degree in Business Administration, Management, Office Administration, or a related field (estimated)

Salary: $70,000–$100,000 per year (estimated)

Role Overview

TENEX.AI is seeking a proactive and highly organized Executive Administrative Assistant to support its leadership team in Scottsdale, Arizona. The role goes beyond traditional administrative support, requiring a strategic partner who can help C-suite executives manage priorities, daily operations, and confidential information in a fast-paced startup environment.

Key Responsibilities

• Manage complex, high-volume calendars for C-suite executives


• Resolve scheduling conflicts and organize meetings


• Coordinate domestic and international travel, including flights, accommodation, and transportation


• Use Google Workspace tools to create reports and maintain organized records


• Serve as a professional point of contact for internal teams and external stakeholders


• Support executive communications and cross-department coordination


• Assist with ad-hoc projects, operational processes, expense reporting, team events, and investor meetings


• Help develop operational processes and systems to support company growth

Requirements

• Minimum 2 years of experience supporting senior executives


• Fast-paced startup or technology-environment experience is preferred


• Strong proficiency in Google Workspace: Gmail, Sheets, Docs, Slides, and Drive


• Excellent organizational skills and ability to manage multiple priorities


• Strong adaptability and problem-solving skills


• Ability to handle sensitive company and personnel information with complete confidentiality


• Knowledge of executive calendar management, administrative coordination, travel planning, reporting, operational support, professional communication, time management, and stakeholder coordination