Executive Assistant - Al Ain (UAEN)

Higher Colleges of Technology; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Higher Colleges of Technology in Abu Dhabi is seeking an Executive Assistant to provide comprehensive support to the Line Manager in daily administrative tasks with professionalism and discretion.

The role involves acting as the main contact for information requests, coordinating travel, meetings and diary management, preparing reports and correspondence, and translating documents between Arabic and English while maintaining content and tone.

Responsibilities

• Serve as the main point of contact between the Line Manager and stakeholders.
• Manage calls by connecting the Line Manager with required callers.
• Organise meetings and maintain the diary with priority and agenda prep.
• Draft reports, memos, and other correspondence.
• Translate documents between Arabic and English while preserving style.
• Handle filing, archiving, and retrieval with confidentiality.
• Monitor office supplies and coordinate with Facilities or Procurement.
• Arrange travel and accommodation for the Line Manager.

Job description

Position Summary

The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager’s communication in a professional manner.

Main Responsibilities

• Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.


• Manage calls by connecting Line Manager with required callers and vice versa.


• Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.


• Draft reports, memos, circulars and other correspondence as required.


• Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.


• Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.


• Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.


• Manage travel and accommodation services for the Line Manager.