Executive Assistant

Mastek Limited; United Arab Emirates; On-site; AED 89,280 - 156,240; Full time

Job summary

Mastek Limited in the UAE seeks a Sales Administrator / Executive Assistant to support the UAE sales leadership team with operations, administration, stakeholder coordination, and business reporting.

The role requires ensuring smooth day-to-day operations, coordinating with Sales, Finance, HR, Legal, and Operations, and delivering accurate sales data to leaders. Strong English communication and organizational skills are essential; Arabic is a plus.

Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related discipline.
• 3–5 years of experience in Sales Administration, Executive Assistant, Business Support, Customer Operations, or similar roles.
• Fresh graduates with strong internship experience and excellent communication skills may also be considered.
• Prior experience supporting senior leaders or management teams is preferred.
• Experience in IT services, technology, or consulting is a plus.

Responsibilities

• Support the sales team with proposal coordination, documentation management, and client follow-ups.
• Maintain and update CRM systems with accurate customer and opportunity information.
• Generate sales reports, dashboards, and business performance insights.
• Coordinate contract documentation and internal approval processes.
• Assist in preparing sales presentations, customer meetings, and business review materials.
• Track sales pipeline activities, renewals, and revenue forecasts.
• Manage executive calendars, meeting schedules, travel arrangements, and expense claims.
• Coordinate internal and external stakeholder meetings.
• Prepare meeting agendas, minutes, and action trackers; support leadership communications.
• Handle confidential information with discretion.

Skills

CRM systems experience

Executive support

English fluency

Attention to detail

Education

Bachelor's degree in Business Administration/Commerce/Management

Tools

Salesforce

Microsoft Dynamics

MS Office

Job description

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Location: UAE
Department: Sales
Reporting To: Business Head

About Mastek

Mastek is an enterprise digital and cloud transformation specialist that engineer’s excellence for customers in the UK, US, Middle East, Asia Pacific, and India across 40 countries. We help our clients to build services that differentiate and drive efficiencies to adapt to the ever-changing needs of their customers. Our digital and cloud services enable large-scale business change programs for clients through its differentiated offerings, which include Cloud Native C Application Development, Oracle Cloud Implementations, Digital Commerce, Application Support C Automation, BI C Analytics, Digital, Assurance, and Agile Consulting. Mastek helps enterprises to navigate the digital landscape and stay, competitive by unlocking the power of data, modernizing applications, and accelerating digital advantage for our customers.

About the Role

We are seeking a highly organized and proactive UAE National (Emirati) to join our team as a Sales Administrator / Executive Assistant. This role will support the UAE sales leadership team by managing sales operations, executive administration, stakeholder coordination, and business reporting. The successful candidate will play a key role in ensuring smooth day-to-day operations and effective engagement with internal and external stakeholders.

Key Responsibilities

• Support the sales team with proposal coordination, documentation management, and client follow-ups.
• Maintain and update CRM systems with accurate customer and opportunity information.
• Generate sales reports, dashboards, and business performance insights.
• Coordinate contract documentation and internal approval processes.
• Assist in preparing sales presentations, customer meetings, and business review materials.
• Track sales pipeline activities, renewals, and revenue forecasts.
• Manage executive calendars, meeting schedules, travel arrangements, and expense claims.
• Coordinate internal and external stakeholder meetings.
• Prepare meeting agendas, minutes of meetings (MoMs), and action trackers.Support leadership with business correspondence and professional communications.
• Handle confidential and sensitive information with the highest level of discretion.

Coordination & Operations

• Act as a liaison between Sales, Finance, HR, Legal, and Operations teams.
• Support customer visits, leadership engagements, and corporate events.
• Ensure timely completion of administrative and operational activities.
• Assist in process improvements and administrative governance initiatives.
• Excellent verbal and written communication skills in English. Arabic language skills will be an advantage.
• Strong organizational, planning, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience with CRM platforms such as Salesforce, Microsoft Dynamics, or equivalent.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage multiple priorities in a dynamic environment.
• Strong stakeholder management and interpersonal skills.

Eligibility Criteria

• UAE National (Emirati).
• Bachelor's degree in Business Administration, Commerce, Management, or a related discipline.
• 3-5 years of experience in Sales Administration, Executive Assistant, Business Support, Customer Operations, or similar roles.
• Fresh graduates with strong internship experience and excellent communication skills may also be considered.
• Prior experience supporting senior leaders or management teams is preferred.Experience within the IT Services, Technology, or Consulting industry will be an added advantage.

Why Join Us?

• Opportunity to work closely with senior leadership and business stakeholders.
• Exposure to regional sales and business operations.
• Professional growth and career development within a global organization.
• Collaborative and inclusive work environment.

What We Offer :

• Opportunities for professional growth and career advancement.