Executive Assistant

Creation Business Consultants; Dubai; On-site; AED 167,000 - 234,000; Full time

Benefits offered by this job

Performance-based bonuses

Profit-sharing scheme

CBC equity plan

CBC Academy

Health coverage

Extra annual leave

VIP industry events

Team-building activities

Job summary

Creation Business Consultants is seeking an experienced Executive Assistant to provide direct support to the Managing Director in all administrative and organizational matters. You will manage the MD's schedule, coordinate meetings, handle correspondence, and ensure smooth operation across departments.

The role involves complex diary management, prioritizing meetings, proactive email handling, preparing confidential reports, and arranging international travel for the MD and senior management.

Qualifications

• 5+ years of experience as an executive assistant, personal assistant, or similar role.
• Excellent MS Office knowledge and Zoho application.
• Stellar written and oral communication skills.
• Basic project management and coordination skills preferred.

Responsibilities

• Complex diary management and prioritization of meetings/events/appointments for Managing Director.
• Prioritize calendars for Managing Director and ensuring deadlines are satisfied.
• Proactive management of email, taking responsibility for queries that can be actioned to minimize workload pressures.
• Preparing confidential reports, correspondence, minutes of meeting and monitoring deadlines/follow-ups.
• Book hotels, flights, and journey plans both local and International for Managing Director and senior management.
• Support the Managing Director primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Maintain and refine internal processes that support high-ranking executives company wide and coordinate internal and external resources to expedite workflows.
• Manage communication with employees by liaising with internal and external executives on various projects and tasks.
• Plan and orchestrate work to ensure that Managing Director priorities are met, organizational goals are achieved, and best practices are upheld.
• Maintain leads, create workflows, formulas, reports & trackers in CRM.
• Draft and present proposals tailored specifically to potential client needs.
• Organizing, filing, and maintaining documents, records in a systematic manner.
• Attending management meetings and board meetings, drafting minutes of meetings, and obtaining sign-off from management and stakeholders.
• Create detailed PowerPoint presentations, spreadsheets, and formatting documents.
• Coordinating and managing special projects as assigned by the Managing Director, ensuring timely and successful completion.

Job description

Overall responsibility to provide direct support to the Managing Director in all administrative and organizational matters in an efficient and effective manner. This includes managing the Managing Directors schedule, coordinating meetings, handling correspondence, and ensuring the smooth operation of the departments.

Role Objective

Overall responsibility to provide direct support to the Managing Director in all administrative and organizational matters in an efficient and effective manner. This includes managing the Managing Directors schedule, coordinating meetings, handling correspondence, and ensuring the smooth operation of the departments.

Key Accountabilities

• Complex / robust diary management and prioritization of meetings/events/appointments for Managing Director
• Prioritize calendars for Managing Director and ensuring deadlines are satisfied
• Proactive management of email, taking responsibility for queries that can be actioned to minimize workload pressures
• Preparing confidential reports, correspondence, minutes of meeting and monitoring deadlines/follow-ups
• Book hotels, flights, and journey plans both local and International for Managing Director and senior management

Key Responsibilities

• Support the Managing Director primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives company wide and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that Managing Director priorities are met, organizational goals are achieved, and best practices are upheld
• Maintain leads, create workflows, formulas, reports & trackers in CRM
• Draft and present proposals tailored specifically to potential client needs
• Organizing, filing, and maintaining documents, records in a systematic manner
• Attending management meetings and board meetings, drafting minutes of meetings, and obtaining sign-off from management and stakeholders
• Create detailed PowerPoint presentations, spreadsheets, and formatting documents
• Coordinating and managing special projects as assigned by the Managing Director, ensuring timely and successful completion

Requirements

• 5+ years of experience as an executive assistant, personal assistant, or similar role
• Excellent MS Office knowledge and Zoho application
• Stellar written and oral communication skills
• Basic project management and coordination skills preferred

Benefits

Why Join Us?

At Creation Business Consultants, we’re committed to fostering a supportive, innovative, and growth-focused workplace. Here’s what you can expect:

• Impactful Work: Contribute to a forward-thinking organisation that drives meaningful change in the UAE and GCC markets.
• Collaborative Environment: Work in a dynamic setting where your contributions are valued.
• Professional Growth: Support key leadership and build a strong professional network alongside industry experts.

What We Offer

• Performance-based bonuses, participation in the profit-sharing scheme, and eligibility for the CBC equity plan.
• Access to the CBC Academy for continuous learning and development.

Competitive benefits including:

• Attractive salary package and incentives.
• Extra annual leave for 2+ years of commitment.
• Comprehensive health coverage and additional perks.
• VIP access to industry events and networking opportunities.
• Team-building activities and social events to foster a positive workplace culture.