Executive Assistant

S. S. Lootah Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading corporate organization in Dubai is seeking an Executive Assistant to provide high-level administrative support to the GM. Responsibilities include managing the GM's calendar, coordinating travel arrangements, and preparing materials for meetings. The ideal candidate should have a Bachelor's degree and 3-5 years of experience in executive support. Strong organizational and communication skills are essential for success in this role.

Qualifications

• 3-5 years of experience in executive support, preferably in a corporate or multinational environment.
• Ability to manage complex and confidential matters with discretion.

Responsibilities

• Manage the GM’s calendar and coordinate travel arrangements.
• Prepare materials for meetings and handle confidential correspondence.
• Track strategic initiatives and coordinate cross-functional projects.

Skills

Organizational skills

Excellent written communication

Verbal communication

Proficiency in Microsoft Office Suite

Discretion

Multitasking

Education

Bachelor’s degree in business administration or related field

Job description

Job Purpose

To provide high-level administrative and strategic support to the GM, ensuring efficient management of the executive office, coordination of key initiatives, and facilitation of internal and external communications.

Key Responsibilities

Executive Support

• Manage the GM’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and organize materials for meetings, presentations, and reports.
• Handle confidential correspondence and communications on behalf of the GM.
• Act as a gatekeeper and liaison between the GM and internal/external stakeholders.

Office & Project Coordination

• Track and follow up on strategic initiatives and action items from executive meetings.
• Assist in preparing board documents, executive summaries, and briefing notes.
• Coordinate cross-functional projects and ensure timely delivery of outcomes.
• Maintain organized filing systems and ensure confidentiality of documents.
• Prepare the file for relevant stakeholder’s signatory and keep track of it.

Communication & Relationship Management

• Draft professional emails, memos, and communications for the GM.
• Build strong relationships with senior leadership, clients, and partners.

Administrative Excellence

• Monitor and manage budgets, expenses, and procurement for the GM office.
• Support event planning and logistics for executive-level engagements.
• Ensure compliance with company policies and procedures.

Qualifications & Experience:

• Bachelor’s degree in business administration, Management, or related field.
• Minimum 3-5 years of experience in executive support, preferably in a corporate or multinational environment.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and digital collaboration tools.
• Discretion, professionalism, and a proactive attitude.

Preferred Attributes:

• Ability to work under pressure and handle complex, confidential matters.
• High emotional intelligence and interpersonal skills.
• Strong problem-solving and decision-making capabilities.
• Fluent in English; Arabic is a plus.