Executive Assistant

Greenstone Equity Partners; Abu Dhabi; Vor Ort; AED 144.000 - 216.000; Vollzeit

Zusammenfassung

Greenstone Equity Partners is seeking an experienced Executive Assistant to support the Managing Directors in Abu Dhabi. You will manage diary, coordinate meetings, arrange business travel, and handle general administrative tasks in a fast-paced environment.

The role requires highly organized, proactive individuals with strong communication skills, discretion, and the ability to prioritise multiple tasks while maintaining confidentiality.

Qualifikationen

• Proven ability to manage calendars and schedules.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Discretion and confidentiality in handling sensitive information.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Able to multitask and prioritise under deadlines.
• Professionalism and reliability with a collaborative attitude.
• Ability to work as part of a team and take direction from senior staff.
• Flexible and adaptable to changing schedules and priorities.

Aufgaben

• Support the Senior EA with day-to-day MD calendar management and scheduling.
• Arrange business travel including flights, accommodation, transport and itineraries.
• Coordinate internal and external meetings and prepare materials.
• Manage correspondence, emails and meeting invitations as directed.
• Provide general administrative support: document prep, filing, data entry, records.
• Assist with coordinating business events, conferences and engagements.
• Liaise with internal teams and external stakeholders for smooth coordination.
• Track outstanding tasks and follow up on action items to meet deadlines.
• Maintain confidentiality and discretion in handling sensitive information.
• Carry out ad-hoc administrative duties and projects as required.

Kenntnisse

Time management

Organisation

Communication skills

Discretion

Multitasking

Teamwork

Flexibility

Confidentiality

Tools

MS Office Suite

Jobbeschreibung

Job description

The Executive Assistant will support the Senior Executive Assistant in providing efficient and professional administrative and executive support to the Managing Directors (MDs).

Reporting directly to the Senior EA, this role will assist with day-to-day diary management, meeting coordination, business travel arrangements and general administrative duties. The successful candidate will be highly organised, proactive and detail-oriented, with the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Support the Senior EA with the day-to-day management and coordination of the MDs' calendars, meetings and appointments.
• Assist with organising business travel arrangements, including flights, accommodation, transport and preparation of itineraries.
• Coordinate internal and external meetings, including scheduling, preparing meeting materials and managing logistics.
• Assist with managing correspondence, emails and meeting invitations as directed by the Senior EA.
• Provide general administrative support, including document preparation, filing, data entry and maintaining accurate records.
• Support the coordination of business events, conferences and corporate engagements.
• Liaise with internal teams and external stakeholders to ensure smooth communication and coordination.
• Assist the Senior EA in tracking outstanding tasks, following up on action items and ensuring deadlines are met.
• Maintain the highest standards of confidentiality and discretion when handling sensitive business information.
• Carry out ad-hoc administrative duties and projects as directed by the Senior EA.

Qualifications & Skills

• Previous experience in an administrative, assistant or junior executive support role is preferred.
• Strong organisational and time management skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint and Outlook).
• Ability to multitask, prioritise workloads and adapt to changing schedules.
• High level of professionalism, discretion and confidentiality.
• Proactive, reliable and willing to learn, with a positive and collaborative attitude.
• Ability to work effectively as part of a team and follow direction from the Senior EA.
• A high degree of flexibility is essential to the successful performance of this role.