Events Coordinator

Boundless Consulting; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Boundless Consulting in Dubai is seeking an Events Coordinator to manage live events and campaigns. You will work with clients to define objectives, coordinate venues, vendors, and logistics, and ensure smooth execution of meetings, conferences, and celebrations.

The role requires coordinating with sponsors, managing budgets, and ensuring compliance with regulations while delivering a high-quality experience for participants and stakeholders.

Qualifications

• Monitor event activities to ensure compliance and participant satisfaction.
• Coordinate details with event site staff and suppliers to meet requirements.
• Inspect venues to confirm conformity with customer needs.
• Plan services: accommodation, transport, catering, signage, and security.
• Consult with customers to define objectives for meetings, conferences, or conventions.

Responsibilities

• Meet with sponsors and committees to plan scope, format, and budgets.
• Review event bills for accuracy and approve payments.
• Evaluate providers per customer requirements.
• Arrange AV equipment, transport, displays, and other needs.
• Develop programs, agendas, budgets, and services per client requirements.
• Ensure adherence to company policy and safety regulations.
• Support MD and events team with communication and marketing efforts.
• Coordinate with creative team on design and signage.

Skills

Event coordination

Vendor management

Budget management

Communication

Education

Bachelor's degree in Events or related field

Tools

Budgeting software

MS Office

Job description

About the job Events Coordinator

Opportunity #356

The Client:

A live communications agency, that provides fully integrated services enabling excellence in Advertising, Events, Public Relations, and digital and social media. They work on amazing campaigns work with high-profile government and private sector corporations globally.

Job Requirements:

• Monitor event activities to ensure compliance with applicable regulations and laws, the satisfaction of participants, and resolution of any problems that arise.
• Confer with staff at a chosen event site to coordinate details.
• Inspect event facilities to ensure that they conform to customer requirements.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
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• Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets, or review administrative procedures and event progress.
• Review event bills for accuracy, and approve the payment.
• Evaluate and select providers of services according to customer requirements.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Adhere to company policy and procedural guidelines.
• Maintain a safe and secure environment in accordance with company policy and legislative requirements.
• Maintain a safe and secure environment for self, staff, and customers.
• Support the Managing Director and the events team to communicate company information.
• Support all marketing strategies and present Company image/communications at all times.
• Liaise with the events team to ensure work is on schedule and delivered on time.
• Co-ordinate with the creative team in respect to the design, events signage, etc
• Assume responsibility for checking the accuracy of event operations are set up correctly