Event Coordinator (Medical Events)

applydubaijob.com; Dubai; On-site; AED 67,000 - 134,000; Full time

Job summary

Pearl Event Management Services in Abu Dhabi is seeking an organized Event Coordinator to oversee operational planning, logistics and execution of medical conferences, healthcare seminars, and workshops. This on-site role interfaces with clients, healthcare professionals, venue teams and vendors to deliver seamless experiences.

The successful candidate will manage on-site operations, scheduling, and registration workflows, ensuring high standards for healthcare-focused events.

Qualifications

• Minimum 1 year of event management experience (preferably medical/healthcare events)
• Bachelor's degree in Event Management, Hospitality or Medical field preferred
• Fluent in English

Responsibilities

• Plan, organize and execute healthcare conferences, seminars, workshops, and industry events.
• Coordinate venue arrangements, registration processes, schedules, and logistics.
• Maintain communication with clients, vendors, medical professionals and staff.
• Supervise on-site operations to troubleshoot and ensure smooth execution.
• Handle administrative event documentation and assist with post-event closeouts.

Skills

Fluent in English

Strong multitasking

Client relationship management

Education

Bachelor's degree in Event Management, Hospitality or Medical field

Tools

Event management software

Job description

Job Title: Event Coordinator (Medical Events)

Company: Pearl Event Management Services

Location: Abu Dhabi, United Arab Emirates

Employment Type: Full Time

Salary: Not Specified

Candidate Prerequisites: At least 1 Year Event Management Experience | Background in Medical/Healthcare Events Preferred | Bachelor's Degree Preferred | Fluent in English

Description: Pearl Event Management Services is seeking an organized Event Coordinator to join its team in Abu Dhabi. This full-time, on-site role focuses on overseeing the operational planning, logistics, and execution of medical conferences, healthcare seminars, and professional workshops. The successful candidate will interface with clients, healthcare professionals, venue teams, and third-party vendors to deliver seamless event experiences. You will handle on-site management, manage scheduling and registration workflows, and ensure all healthcare-focused functions meet high operational standards.

Key Responsibilities

• Plan, organize, and execute healthcare-focused conferences, seminars, workshops, and industry events.
• Coordinate venue arrangements, registration processes, event schedules, and logistical requirements.
• Maintain ongoing communication with clients, vendors, medical professionals, and support staff.
• Supervise on-site operations during events to troubleshoot issues and ensure efficient execution.
• Handle administrative event documentation and assist with post-event project closeouts.

Requirements

• Education & Experience: Minimum of 1 year of event management experience (preferably within medical or healthcare events); a Bachelor's degree in Event Management, Hospitality, or a Medical field is preferred.
• Technical Skills: Proficiency with event management digital tools, event planning software, and logistics coordination.
• Key Competencies: Written and verbal English fluency, familiarity with medical terminology, strong multitasking abilities, client relationship management, and adaptability in fast-paced environments.