Event Coordinator

THC Consulting FZE; Dubai; Presencial; AED 89.000 - 167.000; Jornada completa

Descripción de la vacante

THC Consulting FZE is seeking an experienced Event Coordinator with a background in the pharmaceutical industry to plan, coordinate and execute events such as medical conferences, seminars, product launches and promotional activities.

The role requires close collaboration with Marketing and Medical Affairs to ensure objectives, timelines and deliverables are met, while managing venues, vendors, registrations and on-site logistics. Immediate availability preferred for a 3-month assignment.

Formación

• Minimum 3 years of professional experience in a pharmaceutical company.
• Experience coordinating pharmaceutical marketing events, medical conferences, scientific meetings, or healthcare professional engagement activities.

Responsabilidades

• Plan, coordinate, and execute pharmaceutical industry events, including medical conferences, seminars, workshops, product launches, and promotional events.
• Work closely with Marketing and Medical Departments to understand event objectives, timelines, and deliverables.
• Coordinate event logistics, including venue selection, vendor management, catering, audiovisual equipment, transportation, and accommodation.
• Liaise with healthcare professionals, speakers, medical experts, vendors, event agencies, and other stakeholders involved in event execution.
• Manage event schedules, invitations, registrations, attendee lists, confirmations, and follow-up communications.
• Coordinate event materials, presentations, promotional collateral, signage, and other required resources with the relevant departments.
• Support the coordination of medical education programmes, scientific meetings, and healthcare professional engagement activities.
• Monitor event timelines, budgets, expenses, and supplier deliverables to ensure smooth execution.
• Ensure event arrangements and documentation follow company procedures and applicable pharmaceutical industry requirements.
• Provide on-site coordination during events to manage logistics, resolve issues, and ensure activities run according to plan.
• Prepare post-event reports, attendance records, expense summaries, and feedback reports.
• Maintain organised records of event-related documentation, vendor details, budgets, and communications.

Conocimientos

Event coordination

Vendor management

Logistical planning

Stakeholder coordination

Microsoft Excel

Microsoft Word

PowerPoint

Herramientas

Microsoft Office Suite

Descripción del empleo

THC Consulting FZE is looking for an experienced and organised Event Coordinator with a background in the pharmaceutical industry.

The ideal candidate must have a minimum of three years of experience working in a pharmaceutical company, with relevant experience in coordinating events, particularly those involving marketing and medical departments.

The successful candidate will be responsible for planning, coordinating, and executing events, ensuring that all logistical arrangements, schedules, communications, and event-related activities are managed efficiently. The role requires close collaboration with the Marketing and Medical Departments to ensure the successful delivery of pharmaceutical events and related initiatives.

Key Responsibilities:

• Plan, coordinate, and execute pharmaceutical industry events, including medical conferences, seminars, workshops, product launches, and promotional events.
• Work closely with the Marketing and Medical Departments to understand event objectives, requirements, timelines, and deliverables.
• Coordinate event logistics, including venue selection, vendor management, catering, audiovisual equipment, transportation, and accommodation, where required.
• Liaise with healthcare professionals, speakers, medical experts, vendors, event agencies, and other stakeholders involved in event execution.
• Manage event schedules, invitations, registrations, attendee lists, confirmations, and follow-up communications.
• Coordinate event materials, presentations, promotional collateral, signage, and other required resources with the relevant departments.
• Support the coordination of medical education programmes, scientific meetings, and healthcare professional engagement activities.
• Monitor event timelines, budgets, expenses, and supplier deliverables to ensure smooth execution.
• Ensure event arrangements and documentation follow company procedures and applicable pharmaceutical industry requirements.
• Provide on-site coordination during events to manage logistics, resolve issues, and ensure activities run according to plan.
• Prepare post-event reports, attendance records, expense summaries, and feedback reports.
• Maintain organised records of event-related documentation, vendor details, budgets, and communications.

Requirements:

• Minimum 3 years of professional experience working in a pharmaceutical company is mandatory.
• Previous experience in event coordination within the pharmaceutical industry is mandatory.
• Experience coordinating pharmaceutical marketing events, medical conferences, scientific meetings, workshops, or healthcare professional engagement activities.
• Experience working closely with Marketing and Medical Affairs teams on event planning and execution.
• Strong vendor management, logistical planning, and organisational skills.
• Excellent communication and stakeholder coordination abilities.
• Ability to manage multiple events, deadlines, and operational requirements effectively.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Strong attention to detail and the ability to handle event-related challenges efficiently.
• Candidates with a valid UAE residence visa are preferred..
• Must be available for a 3-month temporary assignment.
• Immediate availability is preferred.