Event Coordinator

Jobsatdubai; Abu Dhabi; On-site; AED 40,000 - 60,000; Full time

Job summary

Jobsatdubai in Abu Dhabi is seeking an experienced Event Coordinator to manage event logistics from conception to execution. Responsibilities include vendor management, ensuring client satisfaction, and maintaining detailed records. The ideal candidate will possess a UAE driving license and strong communication skills.

This role demands flexibility, organizational capability, and problem-solving skills. Applicants should expect to work under pressure and will be compensated for overtime or time off.

Qualifications

• Proficient in managing multiple tasks and prioritizing effectively.
• Ability to work under stress to achieve operational goals.
• Flexible schedule to accommodate varying work hours.

Responsibilities

• Understand requirements for each event and coordinate vendor services.
• Evaluate event success and submit reports.
• Maintain records for each project and ensure timely invoicing.

Skills

UAE Driving License

Excellent communication and organizational skills

Proficient in MS Office

Excellent vendor management skills

Outstanding communication and negotiation ability

Well-organized with multi-tasking skills

Able to handle stress and remain calm

Problem-solving ability

Job description

Position Title

Event Coordinator

Description

• Understand requirements for each event
• Research vendors (Hotels, Private Halls, Resorts, Production Vendors ( Stage, Sound, Lights, etc), Media Vendors ( Photographer, Videographer )catering, decorators, Influencers, artist, etc.). To keep Minimum quantity ( At Least 10 Vendors of each Category ) – Time Line ( End of August )
• Sending enquiries and Preparing quotation for all the Clients which are brought in by Sales Team .
• Following up on the updates with the clients and Vendors on timely manner .
• Coordinating with the Venues and ensuring all the required things are aligned as per the contractual requirements ( From Start to End )
• Once the event is confirmed by the sales team , The entire execution from the first to the last stage to be efficiently managed . Complete coordination from client to the vendors. Records to be Maintained for each project ( 1st stage to the last Stage )
• Oversee event happenings and act quickly to resolve problems if any
• Evaluate event's success and submit reports
• Preparing reports on timely manner ( weekly, Monthly, Yearly, etc ) without any remainders
• Booking Meetings and aligning with Vendors
• Invoice Submission and Payment Follow up with all the clients and Vendors.
• Interdepartmental Coordination ( With in Farnek ) for all the Processes ( Raising PR , PO , GSRN ETC )
• Coordination with Marketing team on the statistics for Trendz and updating the Records on timely manner
• Working extra ( Extending working Hours , Working on week offs ) to achieve required Business Targets which will be compensated with either Comp offs or OT
• Working Under stress to achieve Operational Goals

Responsibilities

• UAE Driving License
• Excellent communication and organizational skills
• Have a flexible schedule and skills to manage multiple tasks and prioritize.
• Proficient in MS Office
• Excellent vendor management skills
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm
• Problem-solving ability

Contacts

Send your CV to: [e-mail]